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NOVEMBER 27, 2006
6:00 P.M.

Board Present: *Fitzgerald A. Barnes, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, Allen B. Jennings, and Jack T. Wright
Absent: Eric F. Purcell
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Patrick Morgan, County Attorney; Amanda Lloyd, Office Manager and Michele Doty, Deputy Clerk
*Fitzgerald A. Barnes arrived at 6:20 p.m.


On motion of Mr. Jennings, seconded by Mr. Wright, which carried a vote of 5-0, the Board voted to return to regular session for the November 27, 2006 meeting of the Louisa County Board of Supervisors at 6:00 p.m.   Mr. Wright led the invocation, followed by the Pledge of Allegiance to the flag.

Mr. Gentry opened the public hearing at 6:03 p.m.  


Mr. McLeod provided an FY08 budget preview.  Mr. McLeod stated that this is a very rough estimate as it is to early to estimate real estate.  He stated that revenue estimates for FY08 included an increase of 7.5% (1.5 million) in real estate, a decrease of 2.1% ($300,000) in public services and an estimated net increase of 1.2 million.  Mr. McLeod indicated that input from the schools indicated that they are expecting their state revenue to go up $135,645, they are in the second year of three of the teacher salary scale and expect an increase of 1.568 million, they need $820,000 for unfunded teachers, two additional positions at $122,000, new elementary staff at $100,000, and they anticipate increases of $500,000 for gas, diesel and a math lab.  Mr. McLeod indicated that this sums up to 3 million and does not include debt which is estimated to be 1.4 to 2.2 million.  Mr. McLeod indicated the effects the operational costs of Emergency Services and the Sheriffs Office will have on the budget are still in question.  The County had a very large increase this year with the Comprehensive Services Act (CSA) and it is unclear what will happen this year.  Mr. McLeod stated that planning inquiries were up 25% in Community Development and it is unknown if the County will continue to see building pressures as well as pressures for additional personnel.  Mr. McLeod indicated future annual debt services from borrowing for projects that include  the new elementary school in the amount of 2 million, as well as the James River Water Project at 1.2 million, the wastewater treatment expansion at $400,000 and the proposed new middle and high school at 5.7 million.  CIP projects include a new elementary school at 16 to 25 million, James River Water Project (3 year old estimate) at 15 million each; regional wastewater treatment plant expansion at 4.75 million each and the middle/high school (3 year old estimate) at 75 million.  Mr. McLeod confirmed that the Budget Retreat will be held on January 19th at 1 p.m. at the Intergenerational Center and Frank Morgan will be in attendance to discuss school formulas.

Mr. Harper questioned what 911 grants had fallen through.  Mr. McLeod indicated that one he believed was through the State that had to be turned in by 21st with guarantee match of $150,000-$180,000 and at this point in time there is no way we can guarantee to include those funds so we will have to pass on that.  Mr. Harper asked if debt service will be shown in CIP plan and Mr. McLeod indicated that this is shown in the operational plan.  Mr. McLeod indicated that a change had been requested in showing debt service and changes in the debt service will be shown in the five year plan.  Mr. Wright noted that on the EMS radio system the County has been dealing exclusively with Motorola, and Motorola continually indicated that more money was needed for additional services and requests.  Mr. Wright noted as well that whenever questions arose they had to go back to Motorola for the answers and the County needs to be careful not to get into the same problem.  Mr. McLeod indicated that Major Lowe attended a state sponsored informational session on interoperability radio equipment because it is a hot topic and everybody is looking at the State to give leadership on the type of equipment to use.  Mr. Wright noted that the County also need funding for this as well.  Mr. Havasy noted that the State is involved in new equipment and they are using Motorola.  Mr. McLeod noted that our new IT Director Bob Hardy will be able to assist in acquiring new equipment and he will be able to provide leadership and knowledge on the correct equipment needed.  .


Mr. Mark Wright, Green Spring District, indicated he had the opportunity to speak with Mr. McLeod and had been provided information in the budget that he had questioned.  Mr. Wright noted that the numbers referenced in the budget are staggering.  Mr. Wright questioned if these meetings were part of the normal process.  Mr. Lintecum indicated that last year citizens indicated that they didnt have a chance to have input in the budget so these meeting were set up to get their input.  Mr. Wright questioned the 1 million dollar electrical upgrade and noted that it would be nice to be able to drill down into each area to obtain additional information.  Mr. Wright noted that he support the Board and glad to see that the officials care.  Mr. Wright stated that debt service is staggering and this concerns him and need to be careful how and where we spend money.  Mr. McLeod indicated that when speaking with Mr. Wright they discussed being able to click on a capital project and being able to get additional information through a hypertext of another document and he is going to discuss this with Mr. Hardy.  Mr. Gentry agreed that this would be a good idea.  Mr. Wright indicated that he has additional questions and will email those directly to Mr. McLeod who can provide him the information at a later date.  

*Mr. Barnes arrived at 6:20 p.m.

Bob Meier, Mountain Road District, asked what the total request is from the School Board.  Mr. McLeod indicated that this year does not include debt as it has in previous years therefore he would have to look at this to obtain the number.  Mr. Meier asked what the debt service for this coming year and Mr. McLeod indicated that this was right around 2 million and will almost double depending on the cost of the school.  Mr. Meier asked what additional request the school is making beyond debt service and Mr. McLeod indicated that that is 3 million.  Mr. Meier strong urged the Board to move forward with approving proffers and questioned if that was not a revenue source that would cover this new debt.  Mr. McLeod stated that the way proffers are written currently is they are supposed to offset current capital projects and there is two neighborhoods that have proffers in them and over a three year the County has collected about $50,000.  Mr. McLeod noted that going forward it is unknown how much more this brings in and how much it can offset capital projects; however, he doesnt believe proffers will ever offset the cost of a new school but they will help.  Mr. Gentry stated that you do not get the funds from proffers all at one time, these funds comes in slowly over a period of time.  Mr. Lintecum noted that proffers can only be applied to rezoning, so if a property zoned correctly there is no proffer.  Mr. Lintecum indicated that they had presented legislation for impact fees to the Countys delegates and representatives but do not know where this will go at this time.

Mr. Barnes closed public hearing at 6:32 p.m. and brought discussion back to the Board.  Mr. Barnes noted that the Board had decided to try something different by getting feedback from citizens prior to setting the budget and will continue to try other avenues in the future to get citizens involved with the budget process.  Mr. Barnes noted that the Countys hands are tied in ways to create more revenue without receiving the General Assemblys permission and have requested help such as impact fees.  Mr. Barnes stated that increasing business and economic development is the best way to increase revenue by increasing the tax base from businesses.  Mr. Gentry noted that many people do not realize that proffers are volunteer and we cannot demand them.  Mr. Wright indicated that there are many counties getting some real help by receiving suggestions and recommendations from citizens advisory groups during the budget process.


On motion of Mr. Gentry, seconded by Mr. Wright, which carried by a vote of 6-0, the Board voted to enter Closed Session at 6:39 p.m. for the purpose of discussing the following:

      1.     In accordance with 2.2-3711 (a) (5) of the Code of Virginia, 1950 as amended, for the purpose of discussing business not yet announced.


On motion of Mr. Harper, seconded by Mr. Wright, which carried by a vote of 6-0, the Board voted to return to Regular Session at 6:59 p.m.


On motion of Mr. Harper, seconded by Mr. Jennings, which carried by a vote of 6-0, the Board voted to adopt the following resolution:

WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this the 27th day of November 2006, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.

NOW, THEREFORE BE IT RESOLVED on this the 27th day of November 2006, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.


On motion of Mr. Wright, seconded by Mr. Jennings, which carried by a vote of 6-0, the Board voted to adjourn the pre-budget public hearing at  6:59 p.m.