Louisa County Seal, click for homepage Louisa County Seal, click for homepage
Contact    Sitemap    Search    

Menu
[an error occurred while processing this directive]
NOVEMBER 20, 2006
5:00 P.M.

Board Present: Fitzgerald A. Barnes, Willie L. Gentry, Jr., Willie L. Harper, Allen B. Jennings, Eric F. Purcell, and Jack T. Wright
Absent: Richard A. Havasy
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Patrick Morgan, County Attorney; Amanda Lloyd, Office Manager and Michele Doty, Deputy Clerk

CALL TO ORDER

Chairman Barnes called the November 20, 2006 regular meeting of the Louisa County Board of Supervisors to order at 5:00 p.m.   Mr. Wright led the invocation, followed by the Pledge of Allegiance.

CITIZENS INFORMATION PERIOD

Bill Martin, Jackson District, noted that the Lake Anna Rescue Squad would not have what it does today without the support of Frank Pleasants and reminded the Board of the arrangements for his funeral.

ADOPTION OF THE AGENDA

Mr. Wright asked to add a resolution of congratulations and support to the 2006 Louisa County High School varsity football team.  Mr. Wright asked that discussion on a subdivision workshop be added to the agenda.  Mr. Barnes added discussion of personnel reporting directly to the Board of Supervisors to include the County Attorney and County Administrator to the closed session.  Mr. Jennings asked to add adding Coleman Lane and Little River Farm Lane to the VDOT system.

On motion of Mr. Wright, seconded by Mr. Purcell, which carried by a vote of 6-0, the November 20, 2006 agenda was adopted as amended.

PRESENTATIONS

VDOT Monthly Update - Jamie Glass, Assistant Resident Administrator, provided an update of VDOT activities which included the following:

Maintenance:
- In the past month, Maintenance crews on two occasions have had to deal with heavy rains and high winds, which brought down some trees and closed a few roads with high water.
- Routine maintenance operations this past month consisted mostly of:
   ·  Secondary mowing, trying to finish it for the season.
   ·  Minor patching, mostly on secondary roads.
   ·  Installing entrance pipes.
   ·  Brush cutting on right-of-ways with boom axe.
- Primary mowing contractor finished the final cut for this year.

Construction:
- The Rt. 1002, Cammack Street sidewalk project in the Town of Louisa is approximately two thirds complete. Weather has been a big problem this past month.
- The paving on I-64 between the Zion Crossroads and Ferncliff exits, east bound lanes, has been completed.
- The guardrail upgrade on that section and installation of the centerline reflectors has also been completed.
- Rt. 699, Rural Rustic project, has been completed.
- State Force Construction Crews are currently working on Rt. 807, the Industrial Access project, weather permitting.
- The next scheduled State Force Construction project was Rt. 820, Walnuts Woods, this is depending on whether utilities are relocated prior to crews completing Rt. 807, if not crews will move to Rt. 641, Captain Meade Road and start work there.

Land Use/Permits:
- In the past month, there have been 14 plans and/or plats for new subdivisions and developments submitted for VDOT review and comments.

Traffic/Safety Issues:
- Rt. 709, Blueberry Lane, study was performed and the installation of “No Parking” signs was approved. The signs are being ordered and will be scheduled for installation when they come in.
- Rt. 604, Roundabout Road, request for the installation of “School Bus Stop Ahead” signs was approved and they are scheduled for installation.
- Rt. 601, Paynes Mill Road, the installation of the new speed limit signs have been completed.
- Rt. 208 Connector, request to install additional speed limit signs was approved and installation has been scheduled. The signs are to be installed on each side of the intersection of the “Old Rt. 208”, one for southbound traffic and the other for northbound.
- Rt. 22/522, in the Town of Mineral, the installation of a leading green signal head for east bound traffic has been approved and Traffic Engineering has stated that it will be installed within the next 60 days.
- Rt. 1004, Rosewood Avenue, Town of Louisa, request to replace the sign at the signal at Rt. 33 that states “No Turn On Red” with “No Turn On Red Between 7:00 AM and 7:00 PM”. Request has been submitted to Traffic Engineering.
- Rt. 714, Horseshoe Farm Road, a traffic count was performed in July due to a citizen request and the count indicated 22 vehicles per day. Count seemed low, so the Residency requested another count in October with a different placement of the counter and the new count showed 179 vehicles per day using the road. Weve had two citizen requests to have the road improved on the Secondary Six Year Program.

Mr. Glass noted that he and Mark Wood, Residency Program Manager, met with Darren Coffey and Will Cockrell to discuss VDOT programs and how the County is meeting the requirements of those programs.

Mr. Glass reminded the Board that the six-year plan is coming up and asked that they give consideration on the projects they would like to see submitted.  Mr. Gentry asked if there was a plan to have a meeting in November in regard to the six-year plan.  Mr. Glass indicated that they would like to have a meeting to allow citizens to give input on projects they would like to see.  They would then like to work with the Board or a representative of the Board and develop a priority listing of what they would like to see in the plan and then in January when the funds are allocated they would sit down and put dollars to the plan.  Mr. Gentry asked why there was an additional public hearing.  Mr. Glass noted that although this is not a requirement, in order to be proactive they prefer to get public input prior to the development of the plan.  Mr. Gentry asked if they had received a request for a bus stop sign on Rt. 700 between 618 and 652.   Mr. Glass indicated that they had not received any requests.  Mr. Gentry referenced a letter that had been received in regard to the closing of the Louisa Area Headquarters which was very general and proposed that the Board write a letter to Mr. Morteza Salehi, District Administrator, with a list of concerns and to get more specifics.  Mr. Gentry asked that a copy be sent to Senator Edd Houck, Delegate Bill Janis, VDOT Commissioner David Ekern and Jamie Glass.  Mr. Barnes indicated that he had received some calls from VDOT employees regarding uncertainty as to what the future holds for them.  Mr. Barnes noted that the cost savings he has seen were 4-6 million and every penny saved is great but he would like to see more like 60 million.   Mr. Barnes further noted that there will be many inconveniences and the knowledge that these employees have is invaluable to the residents of the County.  Mr. Wright stated that the County needs to receive clear communication and terms that can be understood.  Mr. Purcell noted that if Louisa is indeed the fastest growing community then we need these services and need to let our representatives know what is going on and ask for help.

On motion of Mr. Gentry, seconded by Mr. Purcell, which carried by a vote of 6-0, the Board agreed to have a letter drafted with a list of concerns and asking for additional specifics on the closing of the VDOT Louisa Area Headquarters.

Mr. Lintecum indicated that the Board needed to discuss the revenue sharing match program.  Mr. Lintecum indicated that there is $160,000 left from last years budget and referenced a memo that had been received regarding revenue sharing.  Mr. Lintecum stated that this had been used in the past for rural additions and questioned whether we will get any matching from the State after filling out these forms. Mr. Glass stated that cuts were made this year and a tiered program has been put in place.  Mr. Gentry stated he is concerned that VDOT is saying they want to work closer with local government but they are making decision without local input.  Mr. Glass stated that because of the tier process most of the funds will go to finance tier one and funds that remain will be applied to the next tier.  Mr. Gentry asked if this is another instance in which we need to send a letter.  Mr. Purcell suggested we add this as an addendum to the previous letter.  Mr. Lintecum inquired if these forms should be filled out and Mr. Glass agreed that they should be completed, as it is uncertain at this point how the funds will play out.  

On motion of Mr. Gentry, seconded by Mr. Purcell, which carried by a vote of 6-0, the Board agreed to add the revenue sharing match program to the letter to be drafted to VDOT.

Resolution Recognizing Michelle Perry for Her Eleven Years of Service to the County of Louisa

Mr. Lintecum read the resolution recognizing Michelle Perry for her service to the County of Louisa.  Mr. Purcell noted that you dont often hear citizens in the community saying positive things about staff members but you do regarding Ms. Perry and she will be sorely missed.  Mr. Barnes noted that Ms. Perry has always been accommodating and helpful and thanked her for her work.  Mr. Gentry stated that he had a lot of opportunity to work with Ms. Perry and wanted to add his thanks as well.

On motion of Mr. Purcell, seconded by Mr. Wright, which carried by a vote of 6-0, a resolution was adopted recognizing Michelle Perry for her eleven years of service to the County of Louisa.

Resolution of Congratulations and Support to the 2006 Louisa County High School Varsity Football Team

Mr. Wright noted that the Louisa County High School Varsity Football Team was 10-0 in the regular session, are the district champions and currently in the regional play-offs.  Mr. Wright would like to do this resolution as a way of motivating and thanking them for what they have accomplished.

On motion of Messrs. Barnes, Gentry, Harper, Jennings, Purcell and Wright, seconded by Messrs. Barnes, Gentry, Harper, Jennings, Purcell and Wright, which carried by a vote of 6-0, the Board adopted a resolution of congratulations and support to the 2006 Louisa County High School varsity football team.

Subdivision Workshop

Mr. Wright indicated that due to recent confusion he would like to have a workshop for the Board with a total presentation on subdivision review before we get to any public hearing from the Board.  Mr. Purcell questions whether it would be just informational and Mr. Wright stated no action will be taken it will just be an educational process.  Mr. Gentry noted that the Planning Commission has had a lot of work sessions and discussions and each Board member has a representative on this Board.  Mr. Gentry stated that he feels this is a breakdown between the Board members and their committee representative.  Mr. Purcell agreed that there may be breakdowns but whenever you start taking someones rights away you owe them all the information you have, even if you have to meet twenty times.  Mr. Purcell stated that it is the Board responsibility to protect peoples rights so the Board must fully understand what is going on.  Mr. Barnes noted that he acknowledges what is coming the Boards way and they must be educated in what is going on so that they can be responsible to their constituency.  Mr. Lintecum will send out a request for proposed dates for the workshop.

        On motion of Mr. Wright, seconded by Mr. Purcell, which carried by a vote of 6-0, the Board agreed to hold a subdivision review workshop.

OLD BUSINESS

Electoral Board

Bill Martin, Chairman, Louisa County Electoral Board
- Mr. Barnes indicated that he asked that the electoral board be present to address questions regarding the recent election.  Mr. Purcell indicated that he was notified that machines were broken down and he is questioning how we can fix this and where do we go from here.  Mr. Martin indicated that the electoral board did not expect the turnout that they had on Election Day and foolishly they did not program enough machines.  In the future they plan to have all the machines programmed as well as a mechanic on duty.  Mr. Purcell asked if it is possible to have an old machine on site in addition to the new machines.  Mr. Martin indicated that the older machines no longer exist as they were disposed of as mandated by law.  Mr. Martin stated that they have learned from the recent mistakes and they are confident things will be smoother in the future.  Mr. Purcell noted that Virginia is going to continue to have tight races and a couple votes will make a difference in future races.  Mr. Purcell acknowledged that the electoral board did the best they could but doesnt want citizens to be discouraged that they were not able to vote or had to wait.  Mr. Purcell stated that the Board should be proud of the citizens for the turnout that was seen and the Board needs to give citizens every possible tool they need to be as successful as they need to be.  Mr. Wright asked how the new precinct did with absentee ballot this year.  Mr. Martin indicated that this went very well in one respect and not very well in another.  Mr. Martin noted that the training lacked a little but as far as the cap went, it went wonderful and the volunteers worked extremely hard.  Mr. Martin stated that things will be much smoother for the next election.  Mr. Martin thanked the Board for helping with the extra new work area in the Ogg Building and the facility in the Patrick Henry District.  Mr. Purcell asked Mr. Lintecum about the policy on the e-voting machines and will it remain a mandate.  Mr. Lintecum indicated this is out of our hands and we have to follow the rules.  Mr. Barnes indicated he was working on some things to combine precincts and applauded the staff for their work.  Mr. Barnes stated that the County has learned a lesson and nobody had any idea that we would have the turnout that we had that day, however it is good to see people get excited about voting.

COMMITTEE REPORT

Mr. Wright indicated that the Piedmont Workforce Council met, had Danny LeBlanc and Wayne Waldrop speak and there were a lot of very positive things.  Mr. Wright stated that they are meeting on November 30
th with some of the representatives of the Virginia Employment Commission and the Thomas Jefferson Planning and Social Services to establish an employment information office locally.  This office will be a part of the workforce group and social services has some space that can be used in the Health Commission building.  Mr. Wright stated that this will be a volunteer project first and initially be open part-time.

Mr. Gentry stated that he had the opportunity to represent the Board of Supervisors at opening ceremonies at Mt. Hope Baptist Church and this was a tremendous ceremony.  Mr. Gentry congratulated Mr. Jennings on the excellent job done on this building.

COUNTY ADMINISTRATOR REPORT

Mr. Lintecum indicated that there was a recommendation on a healthcare consultant.  Ms. Vena noted that the last two years the County had not utilized the services of a healthcare consultant.  Ms. Vena indicated that last year Carter Whitley was able to help reduce administrative costs and the County saw substantial savings.  Ms. Vena stated that they have been interviewing potential consulting firms and recently have been in dialogue with Dominion Benefit.  Ms. Vena informed the Board that Dominion Benefit is offering a review of our plan and negotiated a clause that if  the County is not happy with their services or with the end result they will refund the investment.  Mr. Barnes indicated that he was on this committee and was very impressed with this group and feels that the County will be in good hands. Mr. Wright stated that after receiving this information he was convinced we need this kind of advice and that the money will be well spent.

On motion of Mr. Wright, seconded by Mr. Purcell, which carried by a vote of 6-0, the Board approved staff to negotiate a contract or agreement with Dominion Benefit.

Mr. McLeod informed the Board that GASB has come out with 43 & 45, which is doing an evaluation on employment benefits.  Mr. McLeod stated that the County needed to proceed with the first step of doing an evaluation of any problems they may have with the GASB 43.  Mr. McLeod indicated that he had received quotes and needs the Boards approval to proceed and approval of the funds to be appropriated.  Mr. Barnes verified with Mr. McLeod that this would be done by Wachovia.  Mr. Gentry asked if this could be done in house and Mr. McLeod indicated that this must be done by an actuarial person.

On motion of Mr. Purcell, seconded by Mr. Wright, with Mr. Barnes abstaining, which carried by vote of 5-0-1, the Board approved staff to negotiate an agreement with Wachovia and to appropriate the necessary funds.

CONSENT ITEMS

Resolution Supplement to the County Administrators Department for employee recognition

On motion of Mr. Wright, seconded by Mr. Purcell, which carried by vote of 6-0, the Board adopted a resolution to supplement the County Administrators Department for employee recognition.

Resolution To take one (1) street in the Heather Glen Subdivision into the secondary system of highways in Louisa County, Virginia

On motion of Mr. Wright, seconded by Mr. Purcell, which carried by vote of 6-0, the Board adopted a resolution to take one (1) street in the Heather Glen Subdivision into the secondary system of highways in Louisa County, Virginia

Schedule Public Hearing - REZ21-06; Lee Hall Plaza, Inc., c/o Daniel L. Hargett, Applicant; Zions Town Center, LLC and 15/64 Joint Venture c/o PBM Products, LLC, Owners

On motion of Mr. Wright, seconded by Mr. Purcell, which carried by vote of 6-0, a public hearing is scheduled for December 18, 2006 for REZ21-06; Lee Hall Plaza, Inc., c/o Daniel L. Hargett, Applicant; Zions Town Center, LLC and 15/64 Joint Venture c/o PBM Products, LLC, Owners request amendments to proffer numbers 3, 4, and 5 and deletion of proffer number 10 approved under REZ10-90 on April 15, 1991.  

Schedule Public Hearing - Amendment to the Louisa County Code Appendix A - Community Development Department Fee Schedule - Conditional Use Permit for Telecommunications Towers/Facilities.

On motion of Mr. Wright, seconded by Mr. Purcell, which carried by vote of 6-0, a public hearing is scheduled for December 18, 2006 for Amendment to the Louisa County Code Appendix A - Community Development Department Fee Schedule - Conditional Use Permit for Telecommunications Towers/Facilities.

Addition of Coleman Lane and Little River Farm Lane to rural addition program

On motion of Mr. Wright, seconded by Mr. Purcell, which carried by vote of 6-0, the Board approved the addition of Coleman Lane and Little River Farm Lane to the rural addition program.

CORRESPONDENCE

Mr. Purcell questioned the information received in regard to the property on the Louisa-Goochland line.  Mr. Lintecum indicated that this is an area that is causing problems for Goochland and is an area that will be looked at by a committee.  The committee will schedule a meeting to make sure both counties are treated equally in resolving the issue.  Mr. Lintecum stated that once the issue is resolved it will have to go through the circuit courts and have public hearings.  Mr. Wright noted that a meeting was held last year but the County had been unsuccessful in setting up a follow-up meeting.  Mr. Purcell questioned what property was affected and Mr. Wright indicated that this there is about a 20-mile stretch from the Fluvanna line to the Hanover line.  Mr. Harper stated that his understanding was that someone knew where the markers where and a lot of meeting arent necessary.  Mr. Wright indicated there is the question of who is going to do what and who is going to pay the bill.  Mr. Gentry indicated that the information is out there and it is just a matter of getting it.  Mr. Wright noted that resolutions were past several years ago on some of these roads in order for them to be taken into the state system.

Mr. Lintecum noted that the Louisa County members who attended the VACO meeting were honored by President Mr. Rudy Butler of Goochland County who invited the members to join his designated tables, introduced them and made them a part of the overall ceremony.  

On motion of Messrs. Barnes, Gentry, Harper, Jennings, Purcell and Wright, seconded by Messrs. Barnes, Gentry, Harper, Jennings, Purcell and Wright, which carried by a vote of 6-0, the Board agreed to write to Mr. Rudy Butler of Goochland County thanking him for his gesture to the County during the recent VACO meeting.

APPROVAL OF BILLS

On motion of Mr. Wright, seconded by Mr. Purcell, with Mr. Gentry abstaining on bills pertaining to him, which carried by a vote of 6-0, a resolution was adopted approving the bills for the first half of November 2006 for the County of Louisa in the amount of $406,949.37.


APPROVAL OF MINUTES

On motion of Mr. Wright, seconded by Mr. Purcell, which carried by a vote of 6-0, the Board adopted the minutes of October 31, 2006.

CLOSED SESSION

On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board voted to enter Closed Session at 6:04 p.m. for the purpose of discussing the following:
            1.  In accordance with §2.23711 (a) (7) of the Code of Virginia, 1950 as amended, for the purpose of consultation with legal counsel.
            2.  In accordance with §2.2-3711 (a) (5) of the Code of Virginia, 1950 as amended, for the purpose of discussing business not yet announced.
            3.  In accordance with §2.23711 (a) (1) of the Code of Virginia, 1950 as amended, for the purpose of discussing personnel reporting directly to the Board of Supervisors.

REGULAR SESSION

On motion of Mr. Jennings, seconded by Mr. Wright, which carried by a vote of 6-0, the Board voted to return to Regular Session at 6:30 p.m.

RESOLUTION - CERTIFICATION OF CLOSED SESSION

On motion of Mr. Purcell, seconded by Mr. Jennings, which carried by a vote of 6-0, the Board voted to adopt the following resolution:

WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this the 20th day of November 2006, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.

NOW, THEREFORE BE IT RESOLVED on this the 20th day of November 2006, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.

Mr. Lintecum informed the Board that the principal, Mr. Mike Wills, from Louisa County High School had extended on offer of tickets to each Board member and a guest to attend the game on Friday night.

ADJOURNMENT

On motion of Mr. Wright, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board voted to recess the regular meeting at 6:40 p.m. until Monday, November 27th at 6:00 p.m. at Jouett Elementary.



BY ORDER OF


________________________________
FITZGERALD A. BARNES, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA