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NOVEMBER 17, 2008
6:00 P.M.



Board Members Present: Fitzgerald A. Barnes, Dan W. Byers, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, P.T. Spencer, Jr. and Jack T. Wright

Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Dale Mullen, County Attorney; Amanda Reidelbach, Office Manager, Administration; Alyson Simpson, Acting Deputy Clerk; Brittany Spaur, Records Clerk

CALL TO ORDER

Chairman Harper called the November 17, 2008 regular meeting of the Louisa County Board of Supervisors to order at 6:00 p.m.  Mr. Byers led the invocation, followed by the Pledge of Allegiance.

CONSTITUTIONAL OFFICERS

Mr. Harper recognized the School Board Chairman, Mr.
Harold Schaffer, and the School Superintendent, Dr. Deborah Pettit, who were both in attendance.

CITIZENS INFORMATION PERIOD

Mr. Page Kemp, Supervisor of Licensing at North Anna Power Station, said he was here to represent 1,000 employees and management.  Mr. Kemp said North Anna Power Station celebrated 30 years of successful operation of Unit 1 in 2008.  Mr. Kemp stated the employees and management of North Anna Power Station are very proud of this accomplishment.  Mr. Kemp said during that 30-year period, Unit 1 has produced 186,000,000 megawatts of electricity and has paid Louisa County over $230 million in taxes.  Mr. Kemp said the successful operation is not possible without the continued support of the Board of Supervisors.  Mr. Kemp said he wanted to thank the Board for their support and presented each Board member a memento representing the 30-year, 186,000,000 megawatt accomplishment.

Mr. Byers said it is an honor to see someone involved in this accomplishment that was born, raised, and educated in Louisa such as Mr. Kemp.  Mr. Spencer said he agrees with Mr. Byers and Dominion has been a great addition to this County.  Mr. Barnes said Dominion knows his position in their support and to bring on the third reactor.  Mr. Havasy said it is nice to have industry in Louisa County to be proud of and Louisa County has benefitted greatly by having an industry like Dominion Power.  Mr. Harper said he appreciates the community involvement Dominion shares with Louisa.  Mr. Gentry said he believes it is fair to say that without Dominion, Louisa County would not be as successful as it is.

ADOPTION OF THE AGENDA

Mr. Harper said he would like to add a resolution honoring A. G. “Sambo” Johnson under Presentations.  Mr. Harper said he would like to add a resolution authorizing the acceptance of real property under Old Business.  Mr. Harper said there would be two personnel matters added under Closed Session.

Mr. Barnes said he would like to add a discussion on Broadband.  Mr. Harper said that would be added under Old Business.

Mr. Spencer said he would like to add a discussion on tipping fees for the Town of Louisa and Blue Ridge Shores.  Mr. Harper said that would be added under New Business.

Mr. Gentry said he had a question under County Administrators Report in regard to the status of no-wake buoys.  Mr. Harper said that would be added under County Administrators Report.

On motion of Mr. Barnes, seconded by Mr. Wright, which carried by a vote of 7-0, the November 17, 2008 agenda was adopted as amended.

PRESENTATIONS

Resolution - Honoring A. G. “Sambo” Johnson

Mr. Harper said Mr. Johnson sat on the Board and was Chairman of the Board for many years.

Mr. Gentry said he was disappointed in the newspaper because Mr. Johnsons article was on page 11 and it should have been front-page news.

Mr. Spencer said he would like Mr. Harper to make the motion as Chairman because Mr. Harper has known Mr. Johnson since he was a child.

Mr. Harper read the resolution aloud.

Mr. Barnes said he had the opportunity to work with Mr. Johnson as a member of the Democratic Party and Mr. Johnson was instrumental in Mr. Barnes political success.  Mr. Barnes said Mr. Johnson was also involved in obtaining Bowlers Mill.

On motion of Mr. Harper, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board accepted a resolution honoring A. G. “Sambo” Johnson.

OLD BUSINESS

Decision - Amendments to sections of the Louisa County Code, (Chapter 74. Traffic and Vehicles)

Mr. Mullen said this project started before he arrived as County Attorney and is a project to amend the Louisa County Code to allow traffic offenses, specifically DUI charges, to be charged under the Louisa County Code to hopefully recoup money for the County, rather than the State, in the form of fines.  Mr. Mullen said the question arose as to an increase in expenditures and he can say that many counties have had an increase in expenditures after implementing this policy.

Mr. Mullen said there are two questions for him to answer for the Board.  Mr. Mullen said the first question would be, should the Board give authority to charge traffic offenses under Louisa County Code and second, once that authority is given, how would that authority be administered.  Mr. Mullen said, from his perspective, there is very little risk in allowing charging under Louisa County Code versus State Code.  Mr. Mullen stated it would be in the actual application of those charges that the additional expenditures would be incurred.  Mr. Mullen said he has already talked with the Commonwealth Attorneys office and he is confident that the process can be controlled where offenses could be charged under Louisa County Code in such a way that if there were additional expenditures, they would be detected quickly and corrected.  Mr. Mullen said if the Board is confident in giving the authority to charge under Louisa County Code, then he is confident that as the program is administered, he could periodically provide the Board with a status report.  Mr. Mullen said initially he would advise that the County not charge DUI charges under Louisa County Code until it is determined how the other traffic offenses work out.

Mr. Byers asked if the County selects the charges that are not going to have impact on the County, would that route give the appearance of “picking and choosing”.  Mr. Byers asked if that raised a concern about ethics and application.  Mr. Mullen stated he saw no professional concern for attorneys or ethical application for county government.  Mr. Mullen said many other jurisdictions have already adopted this idea and he sees no ethical concern.

Mr. Barnes said he understands this policy came about as a potential revenue source.  Mr. Barnes said he appreciates Mr. Mullens swift attention to this idea and asked if the Finance Department could provide the Board with a report six months from now showing the revenues and expenditures from implementing this policy.  Mr. Byers asked if that report could also include any impacts, such as jail time, from which the County incurred costs.

Mr. Harper asked if the decision to charge under County or State Code is made at the time of the incident by the officer.  Mr. Mullen said the decision is made at that time, but the charge can be changed up until the time of presenting the case in front of the General District Court judge.

On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board adopted a resolution to adopt ordinances amending Chapter 74. Traffic and Vehicles, as they pertain to enforcement of driving while intoxicated by Louisa County in order to adopt State Law by reference, as set forth in Attachment A.

Resolution - Authorizing the acceptance of real property

Mr. Mullen said Mr. Bar Delk brought to his attention that some real estate matters needed to be corrected at Spring Creek, specifically pertaining to the property where the wastewater treatment plant is located.  Mr. Mullen said it is a good idea for the County to accept this property through Deed of Gift so the County would formally own it.

Mr. Spencer said the resolution reads there is a “20-foot permanent utility easement across the property together with a sufficient temporary easement for the construction of a water line to be used to irrigate the remaining property.”  Mr. Spencer said it was originally proffered that County water would not be used to water the golf course.  Mr. Spencer asked if that was going to be allowed to take place under this condition.

Mr. Havasy said there were concerns that once the wastewater treatment plant was expanded, there could be up to 700,000 gallons a day flowing down Camp Creek.  Mr. Havasy said the wastewater right now runs down Camp Creek or into the Reynolds lake and is then pumped into the Spring Creek Lake.  Mr. Havasy said since there were so many concerns, he spoke with officials at Spring Creek and they agreed to relieve the pressure on Camp Creek by putting added irrigation in for the new homes that will be built to use up to 500,000 gallons per day of that water.  Mr. Havasy said the water is not treated water, but rather water that comes out of the wastewater treatment plant.

Mr. Spencer said one of the original proffers was for Spring Creek to use the effluent out of the wastewater treatment plant to water the golf course.  Mr. Spencer said if that is the water they are using, he has no problem with it.

Mr. Mullen said the easement is being created simply for the construction of the water line and there is no condition for the Louisa County Water Authority to provide water.

On motion of Mr. Spencer, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board accepted a resolution authorizing the acceptance of real property.

Discussion - Broadband

Mr. Barnes said, while attending a VACO meeting, he had the opportunity to listen in on other localities that are dealing with Broadband issues.  Mr. Barnes said some of those localities were talking about solutions they had come up with to deal with Broadband coverage.  Mr. Barnes said some of those issues have been solved from a regional prospective, where localities get together to form an authority to come up with innovational ideas.  Mr. Barnes stated some localities reported they had almost 60% Broadband coverage across the entire county.  Mr. Barnes said the King George Board of Supervisors just implemented a plan to close the coverage gaps.  Mr. Barnes said by the end of December, the Board would be able to see what areas have service and what areas dont have service across Virginia.  Mr. Barnes said not having Broadband coverage could actually keep businesses out of the County.  Mr. Barnes said he met a couple that had just purchased a home in Spring Creek and they were really disappointed to not have Broadband service.  Mr. Barnes said he would like to see the Board move swiftly and smartly towards closing the coverage gaps in Louisa.

Mr. Gentry said when he sat in on that meeting, he got the feeling that Louisa County was not as far along as they should be on the Broadband issue.

Mr. Spencer said there are seven towers for which the Conditional Use Permits have been approved and the building permits have been issued for.  Mr. Spencer said he worked with Mr. Tam Murray with one of the tower companies to try and get a tower at Blue Ridge Shores.  Mr. Spencer said there are over 1,000 people in that community and Mr. Murray went to Verizon who said they were not going to place any services out there.  Mr. Spencer said he would like the County to take care of what is already out there first.

Mr. Harper asked Mr. McLeod to get with Mr. Bob Hardy and bring back an update on the towers.

Mr. Barnes said there were examples of counties who had towers and thought the projects would take $500,000 to complete and because the towers already existed, it only took about $85,000 to make the whole county work.  Mr. Barnes said Louisa County may be in the position where they can “connect the dots” to make the coverage work.

Mr. Havasy stated the next time a tower company comes in and promises a set date, he would like to see that they are held to it.  Mr. Havasy said he would like to see some sort of time restraint.  Mr. Havasy said the County was promised that the tower on the Ogg Farm would be operational by the beginning of July and nothing has even been started on that project.

NEW BUSINESS

Resolution - For a supplemental appropriation of funds collected by proffers

Mr. Barnes motioned to approve the resolution.  Mr. Spencer seconded the motion.

Mr. Byers asked if it was a condition for cash proffers to go towards the debt retirement of the Moss-Nuckols Elementary School.

Mr. McLeod answered no.  Mr. McLeod said over the past years, the Board has been asked where they would like to apply the money and in the past it has been applied towards the construction of the new Elementary School.  Mr. McLeod said this money could be applied to any Capital Improvement Project.

Mr. Byers said there was an item up for discussion concerning the installation of the emergency generator at the Moss-Nuckols Elementary School.  Mr. Byers said it seems prudent to take this money and apply it to something that will get done for the purpose it is intended.

Mr. Barnes said he made the motion to apply the money towards the school and whether or not it goes towards the generator, its the same thing.  Mr. Barnes said he voted against cash proffers, but everyone knows the money must be applied to Capital Improvement Projects.

Mr. Gentry said he realizes the $40,560 for cash proffers would not cover the entire installation of the emergency generator at Moss-Nuckols Elementary School, but it would go towards the pre-wiring of the school to ensure that a generator could be installed at a later time.

Mr. Harper requested a roll call vote on Mr. Barnes motion.

PRESENTVOTE
Jack T. Wright No
Fitzgerald A. Barnes Yes
Dan W. Byers No
Willie L. Gentry, Jr. No
Willie L. Harper No
Richad A. Havasy No
P.T. Spencer, Jr. Yes

On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 2-5, the motion failed to adopt a resolution for a supplemental appropriation of funds collected by proffers.

Discussion - Countys authority and responsibility for unclaimed decedents

Mr. Wright said when a person dies, there is sometimes a lot of mis-information and no family member that will claim the body.  Mr. Wright said the question is who is responsible for the burial and who is responsible for taking care of the remains.  Mr. Wright said there are some cases that recently came up that the Sheriffs Department handled, but some cases are handled one way and some cases are handled another way.  Mr. Wright said it is time to have a specific way to handle these types of cases and Mr. Mullen agreed to look into the legal points.

Mr. Mullen said as he reviewed files in the County Attorneys office and looked over information from the Sheriffs Department, it became clear to him that the County did need a uniform way to deal with these cases.  Mr. Mullen said he would bring information to the next Board meeting stating what the Code allows and what authority the Sheriffs Department has to claim and dispose of remains.  Mr. Mullen said he would also meet with various representatives of funeral homes and he would present all of his gathered information to the Board at their next meeting.

Discussion and approval - Louisa County Employee Handbook

Mr. Wright said there was a letter to delay action on the employee handbook.

Mr. Mullen said he gave the Board a handout regarding the Countys grievance policy, which had certain deficiencies that needed to be corrected in order to come into compliance with the Code.  Mr. Mullen said the policy in front of the Board is the best attempt to replicate what the Code requires as well as meet the internal expectations of the employees.

Mr. Havasy asked who item 3b (Officials and employees who by charter or other law, serve at the will or pleasure of an appointing authority) on the Grievance Policy covered.  Mr. Mullen stated some personnel, by Code, are covered and some are not.  Mr. Mullen said this item tracks what the Code specifically says, but takes out the list of exceptions.

Mr. Byers said some people who work for Constitutional Officers choose to follow some of the County rules at some point, but at other times strictly adhere to being employed by a Constitutional Officer.  Mr. Byers asked if this Grievance Policy restricted those people to being considered County employees.  Mr. Mullen said this should not impinge on any right to a grievance process that an employee already has.  Mr. Mullen said what the Board could do is make the policy larger to include other individuals not already included under the Code.

Mr. Spencer said there was a memo from staff asking the Board to delay motion on this decision until the December 15, 2008 Board meeting to allow for additional time.  Mr. Spencer asked which item the Board was deciding on.  Mr. Mullen said the rest of the employee handbook would be presented at the December 15, 2008 Board meeting, but the resolution on the Grievance Policy is before the Board for approval now.

On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board approved a resolution authorizing the adoption of the Louisa County Employee Grievance Policies and Procedures.

Discussion - Lighting and irrigation of playing fields at Moss-Nuckols Elementary School

Ms. Shelhorse said there is land disturbance now taking place at the Moss-Nuckols Elementary School and there are decisions that have to be made that would be more cost effective if done now.  Ms. Shelhorse said the first item is the installation of the holding tanks that would be installed underground to house the water that will be used to irrigate both fields which carries a cost of $80,000.  Ms. Shelhorse said that would include installing the holding tanks and the pump as well as a line out to the fields and there would be an additional $24,000 to irrigate the fields from that point on.  Ms. Shelhorse said the second item is the lighting of the fields.  Ms. Shelhorse said if the Board is thinking about ever lighting those fields, now would be the time to run power from the facility to where the two fields meet.

Mr. Harper asked Ms. Shelhorse if she was only asking for funding of certain parts of the project.  Ms. Shelhorse said she was not asking for certain parts.  Ms. Shelhorse explained that the cost of the entire project has been budgeted as part of the CIP.

Mr. Byers asked if the other facilities have lights installed at the soccer fields and softball fields.  Ms. Shelhorse said Trevilians Elementary School and Jouett Elementary School fields have irrigation, but no lights.  Ms. Shelhorse said Thomas Jefferson Elementary School fields have lights, but no irrigation.

Mr. Barnes asked Ms. Shelhorse if the proposal is already in the CIP.  Ms. Shelhorse said yes.  Mr. Barnes asked Ms. Shelhorse if she was looking for any new funds.  Ms. Shelhorse said no.  Mr. Barnes said the Board should learn from what was done wrong in the past.  Mr. Barnes said the County is wasting time and money to seed ball fields that do not have an irrigation system.  Mr. Barnes said if the Board chooses not to light the fields right now, that is fine, but it will have to be done one day and it will cost more to do it at that time.  Mr. Barnes said he feels this is the best time to do the entire project.

Mr. Wright said all the comments he has heard so far deal with time and expense, but he has heard no one say anything about the need or uses.  Mr. Wright said his decision is going to be based on that information.  Mr. Wright said the Moss-Nuckols Elementary School will not be open for another couple years and some of the other elementary schools do not have lights or irrigation and they seem to do just fine.

Mr. Spencer said if these projects are going to be done, now is the best time to do them.

Mr. Havasy asked if there was any possibility to delay the vote on this item for three to four months until the Board can see how the revenue is going to be for this year.

Mr. Byers said there is a lot of value in getting some of these projects done while the groundwork is still being done at the school.

Ms. Shelhorse said she broke the prices down the way she did to show the Board the phases in which this project could be done.  Ms. Shelhorse said she feels it is important to get the holding tanks placed underground in order to be able to irrigate the fields to keep them playable.  Ms. Shelhorse said the Middle School soccer field is used so much that it is almost destroyed and she knows the soccer field at the Moss-Nuckols Elementary School would be used a lot as well.

Mr. Gentry motioned to move forward with i
rrigating the two fields, installing the water storage containers and pump, and running power from the school building to a junction box at the corner of the athletic fields.  Mr. Wright seconded the motion.

Mr. Barnes said if there is one thing the Board could hold off on, it is the lighting of the softball field.  Mr. Barnes said the lighting of the soccer field is going to take care of several different programs such as youth soccer and youth football.  Mr. Barnes said it is important for the youth organizations to have lights at their practice.

Mr. Harper requested a roll call vote on Mr. Gentrys motion.

PRESENTVOTE
Fitzgerald A. Barnes Yes
Dan W. Byers Yes
Willie L. Gentry, Jr. Yes
Willie L. Harper No
Richad A. Havasy Yes
P.T. Spencer, Jr. Yes
Jack T. Wright Yes

On motion of Mr. Gentry, seconded by Mr. Wright, which carried by a vote of 6-1, the Board voted to move forward with irrigating the two athletic fields, installing the water storage containers and pump, and running power from the Moss-Nuckols Elementary School building to a junction box at the corner of the athletic fields.

Discussion - Generator at Moss-Nuckols Elementary School

Mr. Dubé said the proposal before the Board is to pre-wire the new elementary school for future installation of a generator and does not include installing the generator at this time.  Mr. Dubé said this school would end up being the primary long-term shelter in the case of emergency, whether it is natural or man-made disaster.  Mr. Dubé said there are a number of locations designated right now, all of which have some limitations.  Mr. Dubé said the Middle School has been the primary shelter, but it has limitations on back-up power and is also within the 10-mile evacuation zone of the North Anna Power Station.  Mr. Dubé said it is his recommendation to pre-wire the new school for the future installation of a generator.

Mr. Gentry said at the last Louisa Emergency Planning Committee meeting, there was talk about a lot of individual churches in the County wanting to serve as emergency shelters and there was emphasis placed on the schools serving as the emergency shelters because of better capacity and facilities.  Mr. Gentry said he was surprised to learn that the Middle School did not have back-up power to the cafeteria.  Mr. Gentry said he would like to see the money from the cash proffers be applied to the pre-wiring of the new elementary school for a generator.

Mr. Barnes motioned to apply the cash proffer money to the pre-wiring of the new elementary school for a generator.  Mr. Havasy seconded the motion.

Mr. Byers asked Mr. Dubé if this proposal was discussed and approved by the school system.  Mr. Dubé said the school system provided the cost estimate for the project and he had talked about the proposal in length with Mr. Schaffer, Chairman of the School Board.

Mr. Byers asked Mr. Dubé if he was putting together an overall emergency plan for Louisa County that would map out emergency locations and provide other important information.  Mr. Dubé said Louisa currently has an emergency plan and what he is doing is looking into updating the plan as a whole.

Mr. Harper asked what facility would serve as a shelter if there were a need to evacuate out of the 10-mile radius of the North Anna Power Station.  Mr. Dubé said it would be Trevilians Elementary School, which does not have any back-up power.  Mr. Harper asked if the Betty Queen Center was outside of the 10-mile radius.  Mr. Dubé said he was not 100% sure at the time.  Mr. Gentry said the VDOT building on Route 22 was not out of the 10-mile radius and he felt it was safe to say the Betty Queen Center was not out of the 10-mile radius either.  Mr. Harper asked if the County was moving in the direction of one emergency shelter or if there was talk about having them spread across the County.  Mr. Dubé said, in talking about a long-term emergency shelter, he would prefer it to be one location only.  Mr. Harper said this Board needs to understand that intention going forward because the funds need to go towards this school instead of going towards fixing all other facilities into an emergency shelter.

Mr. Spencer said Moss-Nuckols Elementary School is the only school that Louisa County will have that is not out in the middle of nowhere.  Mr. Spencer said this school is right at Interstate 64, which is even better in case the County needs to be further evacuated.

On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board voted to apply the cash proffer money to the pre-wiring of the new elementary school for the future installation of an emergency generator.

PUBLIC HEARINGS

Public Hearing - Resolution regarding the creation of the Central Virginia Regional Jail Authority and approving the amended and restated Regional Jail Agreement, the issuance of the Authoritys revenue obligations and other matters in connection therewith.

Mr. Harper said the idea before the Board is to change the Central Virginia Regional Jail Board to a Jail Authority.  Mr. Harper said the Board will not be making a decision tonight, but rather taking this into advisement and waiting on a decision from the other four counties involved.

Mr. Harper said the Board would hold the Public Hearing tonight and then wait on decisions from the other four counties, but he felt this was a good move for the County.

Mr. Harper opened the public hearing.  With no one wishing to speak, Mr. Harper closed the public hearing and brought it back to the Board for discussion.

Mr. Byers said it is his understanding that this will have the same financial impact on Louisa if the other counties agree with what is proposed.  Mr. Harper said that was correct.  Mr. Harper said everything would function the same and there would still be the same appointments.  Mr. Harper said if the Jail Board would want to incur debt, they would still have to come before all five jurisdictions involved for approval, even if they were changed to a Jail Authority.  Mr. Harper said the biggest advantage is that this will not count against the bond rating.  Mr. Harper said the Central Virginia Regional Jail has operated for 18 years without any local money being put in with regard to operations or the first two expansions.  Mr. Harper said all good things must come to an end and the County will have to start funding its share of the operation at the Jail.

Mr. Byers asked if the funds collected from the changes approved tonight authorizing the charge under Louisa County Code for traffic offenses could be used to offset the costs the County will incur from this change.

Mr. Harper said the money could be used however the Board designates it.  Mr. Lintecum said the money collected from traffic offenses charged under Louisa County Code would have to be used towards Capital, not Operational.

NEW BUSINESS - CONTINUED

Discussion - Tipping Fees for Blue Ridge Shores and the Town of Louisa

Mr. Spencer said he visited Blue Ridge Shores a few weeks ago and was advised that they had a company who comes in and collects all of the residential trash and then that company takes the trash to the Louisa County Landfill.  Mr. Spencer said he called the Town of Louisa and found out that all of the residential trash collected in the Town of Louisa was exempt from tipping fees at the Landfill.  Mr. Spencer said the Town of Mineral is not getting the deal that the Town of Louisa is getting either.  Mr. Spencer said Blue Ridge Shores pays $785,000 per year in County taxes and gets absolutely nothing for it.  Mr. Spencer said he would like to see this Board get a study together to look at the Towns of Louisa and Mineral and Blue Ridge Shores when it comes to tipping fees and have the information ready by the next Board meeting.

Mr. Havasy asked why Blue Ridge Shores was any different from any other citizen and why dont they take their trash to the recycling centers for free.  Mr. Spencer said Blue Ridge Shores has a trash pick-up service and if all the people in Blue Ridge Shores took their trash to the Trevilians Recycling Center, there would be a huge need for additional recycling centers.  Mr. Havasy asked if the residents of Blue Ridge Shores had the right to go to the recycling centers just like all the other citizens of the County.  Mr. Spencer said yes.

Mr. Barnes said he appreciates Mr. Spencers concern for his constituents.  Mr. Barnes said Spring Creek and some of the other large developments could say the same thing about their trash disposal.  Mr. Barnes said he does not want to open “Pandoras Box” where all these other subdivisions could come forward and he does not know where the Board could stop.

Mr. Harper asked Mr. Lintecum to have staff look at other communities and what the impact would be on the County.

COMMITTEE REPORTS

Mr. Lintecum said he and Mr. Harper met with Fluvannas County Administrator, a member of their local Water Committee, and Mr. Joe Hines.  Mr. Lintecum said he was assured that Fluvannas Board would take action and either vote up or down similar to what this Board did last month.  Mr. Lintecum said, assuming Fluvannas vote is positive, the Louisa Board and Fluvanna Board will get together to have a joint meeting to share thoughts and feelings on this project.

Mr. Gentry said the latest report from the Volunteers of Louisa is that there have been 27,722 volunteer hours reported in the County so far this year, which equates to $544,609.72.  Mr. Gentry said that does not include fire and rescue hours.

Mr. Wright said there was a meeting today with the Workforce Board and the Workforce Council.  Mr. Wright said there have been frequent meetings to try and get rid of some of the old language so they dont always have to talk about workforce and he feels progress is being made.  Mr. Wright said the Workforce Board and Workforce Council are looking for more involvement and trying to figure out what help employers are looking for.  Mr. Wright said most new jobs are coming from small businesses, either new or existing.  Mr. Wright said those types of companies do not have staff to do their Human Resources work and the Workforce Board and Workforce Council are looking into ways to help provide those services to small businesses.

Mr. Gentry said there is a Louisa Employment Center sponsored by the Volunteers of Louisa and this year alone the Louisa Employment Center has helped 250 people.

Mr. Spencer said he and Mr. Gentry went to the Jaunt Board of Directors meeting last week and they had come up with a new budget.  Mr. Spencer said they questioned the budget severely because of the downturn of the economy.  Mr. Spencer said at that particular time, Jaunt was proposing a $16,000 increase for next years budget, which equates to 9%.  Mr. Spencer said he and Mr. Gentry discussed the budget issue with Jaunt and they were going to adjust the budget again to get it back down for the County.

Mr. Gentry said he and Mr. Spencer did emphasize to Jaunt not to look for an increase next year.  Mr. Gentry said, at the same time, there is a need in Louisa County for another Jaunt bus due to increasing growth.

COUNTY ADMINISTRATORS REPORT

Mr. Lintecum said he included a memo in his report from the Virginia Cooperative Extension office from Ms. Jenny Thompson regarding guidance for a position that the Board approved for this years budget.  Mr. Lintecum said if this position comes under Virginia Tech, it is going to cost additional money; therefore, he has no problem with this position remaining a County employee.

Mr. Harper asked Ms. Thompson if leaving this position as a County position would create any problems for the office.  Ms. Thompson said no.

Mr. Byers said there was discussion about Revenue Recovery and the implementation of the Automated Interface.  Mr. Byers said he did not know there were technical difficulties going on until he received his board packet.  Mr. Byers said it would be beneficial for the Board members to know about those types of problems when they happen.

Mr. Barnes said in times of economic distress, it is important to show why the County should continue to press on with projects such as the James River water project.  Mr. Barnes said the Charlottesville Area Chamber of Commerce has said that Louisa County and Greene County are the only two counties that have an increase in retail sales right now with Louisa around 19%.  Mr. Barnes stated it is important for Louisa County to continue to attract commercial growth.

Mr. Wright said he would like to recognize the value of Will Cockrell, Senior Planner and he passes on his regrets to see Mr. Cockrell leaving the County.  Mr. Wright said Mr. Cockrell has been a tremendous asset to the County.  Mr. Harper said he agrees with Mr. Wright and he certainly enjoyed the time he worked with Mr. Cockrell.  Mr. Spencer said he would like the Board to pass a resolution thanking Mr. Cockrell for his service with Louisa County.  Mr. Spencer said no one could fault Mr. Cockrell for moving upward and doing better with his career.  Mr. Gentry said he would also like to support that resolution for Mr. Cockrell.  Mr. Gentry said Mr. Cockrell generated a lot of hard work, especially with the zoning matrix he prepared, and all his accomplishments with the Planning Commission.  Mr. Havasy said he hates to see Louisa County lose such a great employee as Mr. Cockrell.

Mr. Gentry asked Mr. Lintecum about the status of no-wake buoys and asked if the County had received anything back from the Department of Game and Inland Fisheries.  Mr. Lintecum said a letter was sent to the Department of Game and Inland Fisheries about the specific no-wake buoys stating that the Board opposed installation of those buoys and the County Administrator recommended denial.  Mr. Lintecum said he has not received anything to date from Department of Game and Inland Fisheries regarding those no-wake buoys and as soon as he does he will pass the information along to the Board.

CORRESPONDENCE

Mr. Gentry said the Board asked for a letter to be sent to Senator Houck and Delegate Janis in regards to the devolution process and asked if that letter had been sent yet.  Mr. Lintecum said the letter has not been sent yet and staff is still working on it.

Mr. Barnes said VACO is adopting a position that will allow counties to have the same taxing authority as cities and towns.  Mr. Barnes said that means, for example, if Louisa County wanted to have a food tax or meals tax at Zion Crossroads, the County would not have to go to referendum.  Mr. Barnes said Rockingham County was in a similar situation where they wanted to place a tax and the tax was denied in referendum because many people did not understand the reasoning for the tax.  Mr. Barnes said at the VACO meeting, localities were urged to write their senator and delegate stating that they support counties having the same taxing authority as towns and cities.

Mr. Harper said this has been an issue for counties for a long time and asked if any of the Board members had any objection to a letter of support being sent to the senator and delegate.  There was no objection to the letter being written.

Mr. Byers asked if a county implemented a certain tax, would it have to be countywide or can it be applied to certain geographic areas only.  Mr. Mullen said since counties currently do not have that taxing authority, he believes it would depend on the way the authority was written.

Mr. Gentry said at the last Board meeting, he discussed the revenue sharing with VDOT on the road project for the Moss-Nuckols Elementary School and he would like to provide an update.  Mr. Gentry said Mr. Lintecum did write a letter to Butch Davies and several other people and Mr. Gentry followed up on that letter with the Secretary of Transportation.  Mr. Gentry said he was told to wait and see what happens with the letter and if its not the response the County is looking for, then they will work with the County to give the County credit for the money spent and if the revenue sharing money does come through, the County will be able to get its 50%.

APPROVAL OF BILLS

Mr. Barnes motioned for approval of the bills.  Mr. Byers seconded the motion.

Mr. Spencer said he saw charges for Directv and wanted to know why that service was installed in the county building.  Mr. Spencer said there were charges for an additional receiver so there is more than one receiver currently in the building.  Mr. McLeod said he believes there is an error about the additional receiver that he will have to check on.  Mr. McLeod said the 911 dispatch area had Directv installed three or four years ago for the dispatchers.  Mr. McLeod said Directv is also installed in the Board room so that if something major happens, it can be tracked on television.

Mr. Harper asked what the intent of the Directv service was.  Mr. McLeod said he would have to check on that because dispatch is through the Sheriffs Department.  Mr. Havasy asked if the Directv service could be used to keep up with emergencies within the State.  Mr. Lintecum said the Directv service is used especially for the weather channel to track storms and see what Louisa can expect.

Mr. Barnes asked Mr. McLeod to check with Directv because Directv has a program for school divisions to use where they do not charge the school a monthly fee and that could be possible for government or emergency services, too.

Mr. Byers asked about a $6,873 charge under Parks and Recreation for Childcare Coordinator.  Mr. Byers said the charge to that line left the account with a -$6,873 balance and questioned why.  Mr. Byers asked if the Childcare Coordinator was part of the CSA program.  Mr. Lintecum said that position is part of the before- and after-school program with Parks and Recreation.  Mr. Lintecum stated the balance is negative right now, but the County collects fees for that program and will come back at a later time and appropriate those collected fees.  Mr. Byers asked if this was a self-supporting activity.  Mr. Lintecum said yes.

Mr. Byers said under Animal Control there is a $4,200 charge for replacing a transmission.  Mr. Byers said the charge seems to be excessive, although he said he did not know what type of vehicle it was.  Mr. Byers said there were no accident reports provided yet and he wasnt sure if this was part of an accident or not.  Mr. Lintecum said it is his understanding that the transmission completely gave out.  Mr. McLeod said the Accident Review Board is on the December 1, 2008 agenda.

Mr. Spencer said there is almost a half million dollars tied up in Housing Assistance and he would like to see something at the next Board meeting explaining exactly how much money is tied up in this program.

Mr. Spencer asked about a $207,000 charge for Cultural Enrichment.  Mr. Lintecum said it was for the Louisa Arts Center.

Mr. Gentry said he would like to abstain from his mileage.  Mr. Byers said he would like to abstain from his mileage as well.

On motion of Mr. Barnes, seconded by Mr. Byers, which carried by a vote of 7-0, with Messrs Gentry and Byers abstaining from their mileage, the Board adopted a resolution approving the bills for the first half of November 2008 for the County of Louisa in the amount of $279,066.70.

APPROVAL OF MINUTES

On motion of Mr. Spencer, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board adopted the minutes of the November 3, 2008 meeting.

CLOSED SESSION

On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board voted to enter Closed Session at 7:38 p.m. for the purpose of discussing the following:

1.        In accordance with §2.23711 (A) (1) VA Code Ann., for the purpose of discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments where such evaluation will necessarily involve discussion of the performance of specific individuals.

REGULAR SESSION

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board voted to return to Regular Session at 8:24 p.m.

RESOLUTION - CERTIFICATION OF CLOSED SESSION

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board voted to adopt the following resolution:

WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this 17th day of November 2008, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, §2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.

NOW, THEREFORE BE IT RESOLVED on this 17th day of November 2008, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.

ADJOURNMENT

On motion of Mr. Wright, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to adjourn the November 17, 2008 meeting at 8:25 p.m.


BY ORDER OF


________________________________
WILLIE L. HARPER, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA