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October 3, 2005
5:00 P.M.



Board Present: Fitzgerald A. Barnes, Willie L. Gentry, Jr., Willie L. Harper, Allen B. Jennings, David B. Morgan, Eric F. Purcell, and Jack T. Wright
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Patrick Morgan, County Attorney; and Mary Jackson, Deputy Clerk


CALL TO ORDER

Chairman Barnes called the October 3, 2005 regular meeting of the Louisa County Board of Supervisors to order at 5:00 p.m. Mr. Gentry led the invocation, followed by the Pledge of Allegiance to the flag.

CONSTITUTIONAL OFFICERS

Sheriff Fortune provided an update to the Board on the activities that took place in the Sheriffs Department during the month of September. Sheriff Fortune identified the amount of warrants, civil papers, and traffic summons that were served during this time. He went on to state the amount of calls that they received for the month and the types of calls they responded to.

Mr. Gentry asked the Sheriff if he heard him correctly when he said that they had seventeen missing persons and if these were elderly people.

Sheriff Fortune replied that some of the missing individuals were juveniles. Sheriff Fortune said that some of the individuals are from other localities, but their dogs were used to search for them.

CITIZENS INFORMATION PERIOD

Janet Lott, Mineral District, West End Church of The Nazarene Representative, informed the Board that her church participates with a lot of mission work, which they call Work and Witness Trips, where they go out and help with habitat homes and individuals in need. Ms. Lott said that her church just returned from the gulf where they went to help hurricane victims. Ms. Lott said that FEMA sent them to the “Red Zone”, which is ground zero, in Texas. Ms. Lott said that they set up their tents and camped on the property of the County building there, where they stayed for nine days. Ms. Lott said that their group fed anywhere from 2,000 to 2,500 people a day for three meals a day. Ms. Lott said that they provided a lot of other necessary items to help these individuals such as formula, diapers, hygiene items, and baby food.

Harry Jackson, Patrick Henry District, informed the Board that he had attended their last meeting to listen to what Mr. Gerald Harlow, Trevilian Station Battlefield Foundation (TSBF) Vice-President, had to say about the future plans of the TSBF. Mr. Jackson said that these are the same plans that they had years ago, some of which have already fallen apart. Mr. Jackson said that one of the topics that Mr. Harlow mentioned was selling the 400 plus or minus acres to The Department of Game and Inland Fisheries (DGIF). Mr. Jackson said that what they dont like to tell you is that 90% of what they are running off of is tax money. Mr. Jackson said that in the papers that he had from The Department of Transportation, he found where they had applied to the Virginia Land Conservation Foundation for $200,000 for paying off this loan. Mr. Jackson said that they also had Mr. Elton Strong listed as an advisor in their report, which he passed away three to five years ago. Mr. Jackson said that they mention his tremendous collection that he had from this battlefield, which has now been sold to a relic shop in Gettysburg, Pennsylvania and no longer exists. Mr. Jackson said that he is a bit disturbed that they didnt include a footnote at the bottom stating these two facts. Mr. Jackson said that another glaring topic that Mr. Harlow brought up was the museum situation, which he planned on using the Ogg Building and a train station. Mr. Jackson said that three to four years ago, Louisa County told him that they couldnt use the Ogg Building. Mr. Jackson said that Mr. Harlow has been trying for at least five years to get the train station, but the railroad wont even talk to him. Mr. Jackson said that another topic that he addressed was having the County remove the Recycling Center, which is very unrealistic and too expensive. Mr. Jackson said that he heard some things at their last meeting, but he heard nothing new and urged the Board to find out what this organizations plan is.

Kathy Stiles, Mineral District, TSBF President, said that she was here this evening to present new information they have found and not to rebut what Mr. Jackson has said, although they are questioning what Mr. Jacksons motives might be. Mrs. Stiles said that on the Albemarle/Charlottesville Visitors Bureau, Mr. Jackson is mentioned as a tour guide for Trevilian Station at a cost of $200.00. Mrs. Stiles said that the TSBF Board, when Mr. Jackson was a member, was never aware his affiliation with tourism since he never disclosed that he was profiting from the battlefield; therefore, she questions his motive.

Mr. Purcell said that he would like to ask a question that he would like to have answered to clear up some misconceptions that he might have had about yes votes that he has given to the TSBF. Mr. Purcell said that Mr. Harlow had said in his remarks that they knew five years ago that there wasnt going to be a battlefield park in the way it was originally envisioned because the bond referendum did not go through and the monies were not available to build the park. Mr. Purcell said that when Mr. Harlow came before the Board, which has been two years since Mr. Purcell has been on the Board come January, and said that he wanted these pass through monies to help complete the battlefield park and provided all of the literature and emails about other places and asked how this jived with the fact that five years ago they knew that the monies were not there for the park. Mr. Purcell asked if they were supposed to assume that they were just buying the property and that alone was going to be the park.

In response to Mr. Purcells question, Mrs. Stiles replied that five years ago was when the referendum through the state parks was turned down. Mrs. Stiles said that the feasibility study that Mr. Harlow showed them at their last meeting reflected the park that everyone envisioned. Mrs. Stiles said that with the money that is not available, this couldnt happen from TSBF. Mrs. Stiles said that their first and foremost job at this time is to obtain the land that is considered core battlefield. Mrs. Stiles said that hopefully at that point, energies and things like that can be spent somewhere else. Mrs. Stiles said that a park could be whatever someone considers in their mind. She said that for a battlefield park, no one typically thinks of swings and things of that nature. There would be things like walking trails, horse trails, and whatever is considered to be park. Mrs. Stiles said that she is hoping that once they have acquired the core battlefield and paid for it, the reins would be passed for them to go after what would be considered a park. Mrs. Stiles said that Mr. Harlow had informed them that the Civil War Preservation Trust honored them this spring. Mrs. Stiles said that one of the big remarks that she came away with from that particular seminar was that the opportunity to save battlefield land is measured in this area by months and short years, where as in Fredericksburg, Virginia, they are talking weeks to sometimes days to save battlefield.          

ADOPTION OF THE AGENDA

Lee Lintecum, County Administrator, said that he would like to add a resolution for drought relief for the Farmers in Louisa County and a presentation by Stuart Cooke for the Rappahannock Juvenile Detention Board as topics to the agenda.

Chairman Barnes said that he would like to add a discussion for the length of presentations as a topic to the agenda.

        On motion of Mr. Wright, seconded by Mr. Purcell, which carried by a vote of 7-0, the October 3, 2005 agenda was adopted as amended.

PRESENTATION

VDOT Monthly Update

Jamie Glass, VDOT Assistant Resident Administrator, summarized VDOTs current maintenance activities to the Board saying that they responded to the multi-fatal accident on Route 15 to provide traffic control for the emergency crews, Tiger Teams are still on standby status and contingency plans have been developed, testing a new method for installing new road pipes with a company by the name of Insituform, day-lighting signs on the primary roads, crews continuing their mowing operations, mechanized patching and pipe installations, and working with the Charlottesville Residency to put together a multi-residency ditching crew. Mr. Glass identified VDOTs current construction activities saying that surface treatment operations in Louisa County have been completed; I-64 overlay project is still progressing; awaiting final award for bids received on Route 718 (Proffits Road); plant mix overlay on all roads in Louisa County on the PM-7A-05 contract, which have all been completed except for Route 522 (Cross County Road), from Route 250 (Broad Street Road) to 2.02 miles north; the PM-7I-05 additional plantmix contract that was awarded will begin in the spring, which includes Route 632 (Waldrop Church Road) from Route 33 (Louisa Road) to Route 649 (Byrd Mill Road) and includes widening from Route 649, from Route 632 to Route 640; and  Route 699 (Indian Creek Road) Rural Rustic project has to be scoped and approval from Richmond, Virginia for them to proceed. Mr. Glass identified VDOTs general activities as having seven subdivision plans under review, several traffic-engineering requests to have No Parking signs in front of Dickinsons Store on Route 522 (Zachary Taylor Highway); to modify the No Parking signs on Main Street of Louisa just west of the new Route 208 connector to allow Jaunt to pickup and drop off handicap individuals at this residence, which was changed to allow loading and unloading; request from Mr. Gentry to relocate Reduced Speed Ahead sign on Route 522 (Cross County Road) near Route 699 (Indian Creek Road), which was denied; speed study on Route 522 at Apple Grove, which is still pending; request from Dr. Morgan to study the intersection of Route 33 and Route 613 east for safety improvements, which chevrons have been approved and is pending installation; request from a citizen for a speed study in the Brandywood Subdivision, which is pending review; and a request from Mr. Forrest, Transportation Director for the Louisa County Schools, to install two School Bus Stop Ahead signs on Route 605 (Shannon Hill Road) and Route 860 (Kloeckner Road).

The Board thanked Mr. Glass for his presentation. Mr. Purcell asked Mr. Glass what was needed for them to have Walnut Woods Lane considered as a Rural Addition. Mr. Wright said that for relining of the road pipes that is listed under their maintenance activities, does this mean that they are able to do this without cutting the roads up. Dr. Morgan said that he has received several complaints about the deterioration on Zion Road, which he would like to have them look at. Dr. Morgan said that the 45 MPH speed limit that has been put on Route 15 from the edge of the commercial district down, there are still those Reduced Speed Ahead signs that are just south of the north interchange exit between Route 15 and I-64, he believes that these signs are confusing since most individuals would be expecting it to decrease to 35 MPH. Dr. Morgan said that the Board would be discussing setbacks at their next meeting; therefore, he would like to have someone let him know how much distance is needed to allow for the expansion of four lanes of Route 15 on the eastern side. Mr. Gentry said that he would like to have the information pertaining to why his request was denied to relocate Reduced Speed Ahead sign on Route 522 (Cross County Road) near Route 699 (Indian Creek Road). Mr. Gentry asked where they stood on finishing Rock Spring Road. Chairman Barnes asked Mr. Glass to look at Patrick Henry Place (Route 708) to see if it would qualify as a Rural Rustic Road.

In response to the Boards questions, Mr. Glass replied that VDOT would need a resolution from the Board to consider Walnut Woods Lane as a Rural Addition. Mr. Glass confirmed that they are able to run the pipes under the road without tearing up them up. Mr. Glass said that he would look into the setback issue and provide a response to them. Mr. Glass said that from what he understands, they are waiting to continue their work on Rock Spring Road, which is pending financing.      

Resolution - Requesting VDOT to Have Walnut Woods Lane Considered as a Rural Addition

On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 7-0, a resolution was adopted to request VDOT to have Walnut Woods Lane considered as a Rural Addition.

Resolution - Requesting VDOT to Add Additional Mileage to Rock Spring Road (Route 664)

On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 7-0, a resolution was adopted to request VDOT to add an additional 0.5 miles to Rock Spring Road (Route 664).

Resolution - Requesting Drought Relief for the County of Louisa Farmers

Charles Rosson, Louisa County Agriculture Extension Agent, informed the Board that he was here this evening to request that they adopt a drought resolution. Mr. Rosson said that Louisa County, as well as the state of Virginia, has suffered the lowest amount of precipitation ever recorded in the month of September since they have been tracking these figures. Mr. Rosson said that the rain they received in the month of July helped with the corn and soybean crops, but the pastures and hay land are in dire straits and continue to worsen. Mr. Rosson said that they are trying to get the resolution initiated to receive disaster relief for the farmers in Louisa County.

The Board briefly discussed this topic with Mr. Gentry saying that the corn and soybean crops had improved. Mr. Gentry said that he was told by a farmer that the rain had hit just right for their crop and asked if the statement in the resolution was accurate in saying the these two crops were seriously reduced.

Mr. Rosson replied that this statement is accurate in the sense that the people who planted corn early were severely affected. Mr. Rosson said that most of the farmers in Louisa County plant double crop beans, so the early crops would be all right, but there will be significant damage to both the corn crops and the soybean crops as well. Mr. Rosson said that once the Board has initiated the resolution, it would then be sent to the Governor and then the U. S. D. A. will issue a damage assessment report.  

On motion of Mr. Wright, seconded by Dr. Morgan, which carried by a vote of 7-0, a resolution was adopted to send a request to Governor Mark Warner to have Louisa County designated as a disaster area due to the drought for farmers.  

Mr. Wright said that several other localities have asked for voluntary conservation of water, which he would like to have the local newspapers put a request in the paper asking individuals to be conscious of the need to conserve water.

Region 10 Art Sullivan

Art Sullivan, Louisa County Region 10 Clinic Director, informed the Board that he was here this evening to express his appreciation to them for the strong budgetary support that they have offered them year after year. Mr. Sullivan said that he has been working with Region 10 for the last year and a half and hadnt had the opportunity to meet with any of them. Mr. Sullivan said that if the Board had any questions, he would be available at any point and time.

Rappahannock Juvenile Detention Board (RJDB)

Stuart Cooke, RJDB Representative, provided an update to the Board on the recent meeting that was held September 26, 2005. Mr. Cooke said that the number of juveniles that are being detained is continually increasing, which increases their costs. Mr. Cooke said that their budget for FY 2006 is $202,000. Mr. Cooke said that he has included a copy of the Superintendents Report reflecting their five-year plan. Mr. Cooke said that he has asked Mr. Jones to attend the first Board meeting of November to explain more on how their budget is compiled.

The Board briefly discussed this topic with Mr. Jennings asking when their next scheduled meeting was. Mr. Gentry pointed out that the numbers reflected for Louisa County on the report seem to be very inconsistent with the other localities and asked Mr. Cooke to bring this to the attention of Mr. Jones. Chairman Barnes said that Orange County, Virginia reflects a significant decrease than what Louisa County has and asked Mr. Cooke to look into that.

Mr. Cooke replied that their next meeting is the last Monday of November, which he needs Mr. Jennings to attend since he will be on vacation. Mr. Cooke said that this is from their analysis, which reflects how many kids are in the facility at the time.  

NEW BUSINESS

Report on Night Medic - EMSAL

Dr. Morgan said that EMSAL had formed a subcommittee to look at nighttime coverage in the County. Dr. Morgan said that they did some research on the coverage and spoke with all of the Captains from the squads and found out how often a crew was being marked up in the County. Dr. Morgan said that subjectively, the impression was that there are many times when there is only one crew that is being marked up for the entire County during the time period of 11:00 p.m. to 7:00 a.m. Dr. Morgan said that the problem becomes more relevant between the hours of 2:00 a.m. to 3:00 a.m.

Mike Schlemmer, Emergency Services Coordinator, said that just as Dr. Morgan has speculated, sometimes the coverage would drop off to “on call” from 3:00 a.m. until the 6:00 a.m. shift. Mr. Schlemmer stated that this has been an ongoing situation with EMS and the County. He said that some of the Board members have been working on this and have had individuals express their concerns about the lack of coverage during these times. Mr. Schlemmer said that typically after midnight, they drop down and lack ALS coverage.

Dr. Morgan said that the initial recommendation as a stopgap measure was to have an “on call” medic, which they have been paying quite a bit of overtime for that. Dr. Morgan said that the more reliable way of dealing with this problem is to hire a full time medic for those hours of 11:00 p.m. until 7:00 a.m. Dr. Morgan said that EMSAL had this recommendation made by the subcommittee and voted to forward this to the Board of Supervisors with their recommendation to consider the additional position.

The Board discussed this topic in great detail with Mr. Purcell asking if they would be able to have the change done in the operating license by the November 1, 2005 date that is mentioned. Mr. Gentry said that he would like to know if this comes with Mr. Lintecums recommendation. Dr. Morgan said that for a County the size of Louisa, he believes that having only one crew is insufficient and having two crews meets the bare minimum. Dr. Morgan said that they are going to have to continually look at what the demands are on the staff. Dr. Morgan said that he would support funding this position from the 11:00 p.m. to 7:00 a.m. timeframe. Mr. Harper asked how they differentiate between the problems that they facing with fire compared to the night situation. Dr. Morgan explained to the Board that for right now, they are only looking at hiring for this one position, which there are usually two for ambulance, but with the assurances that they have gotten from the squads is that they would be able to provide drivers. Chairman Barnes asked if EMSAL had voted on this as a group. Mr. Purcell said that he would support this position and commented that a problem is a problem whether it be for fire or medical; therefore he looks forward to working with EMSAL in the future to look at other aspects of places where they might be lacking quality of service.

Mr. Schlemmer replied that they have been looking into this and is probably going to be a formality that they come before them for a resolution requesting the change to authorize them to go to that time period. Mr. Schlemmer said that they might just be able to work with Mr. Lintecum and might not have to come before the Board. Mr. Lintecum replied that he agrees with this recommendation. Mr. Schlemmer said that they do run into problems with coverage for fire during these hours as well. Mr. Schlemmer said that EMSAL voted at their August 23, 2005 meeting and approved this position. Mr. Schlemmer said that the committee would be meeting in the future to discuss long-term solutions.

        On motion of Dr. Morgan, seconded by Mr. Wright, which carried by a vote of 7-0, the Board agreed to fund the position for a Nighttime Medic to work from 11:00 p.m. to 7:00 a.m.

Length of Presentations

Chairman Barnes said that he had asked to put this on the agenda to address the amount of time that would be allowed for presentations that are made to the Board. Chairman Barnes said that unless Board members make a specific request, he would like to have presentations that come before them limited to no long than ten to fifteen minutes.

The Board briefly discussed this topic with Mr. Wright saying that if someone knew that their presentation was going to exceed this time, then they should request prior approval before it goes on the agenda.

        On motion of Mr. Wright, seconded by Mr. Jennings, which carried by a vote of 7-0, the Board agreed to restrict presentations to fifteen minutes with the caveat that if more time were needed then it would require prior approval before being added to the agenda.

COMMITTEE REPORTS

Mr. Wright reported to the Board that the items that are worked on with Social Services and the CPMT has raised some concerns recently. Mr. Wright said that there could be some repercussions that could have an impact on them. Mr. Wright said that they are still investigating these issues; therefore, he is unable to address them fully at this time.  

BOARD APPOINTMENTS

Dr. Morgan said that he would like to appoint
Jeanette Abernathy-Nanninga as the second appointee for the Green Springs District to the Commission on Aging.

        On motion of Dr. Morgan, seconded by Mr. Wright, which carried by a vote of 7-0, the Board appointed Jeanette Nanninga to the Commission on Aging as one of the Green Springs District Representatives.

COUNTY ADMINISTRATOR REPORT

Mr. Lintecum presented his report highlighting the following items:

Chairman Barnes expressed his concern about the letter that was received from Dr. Susan McLeod, Thomas Jefferson Health District Director, pertaining to the requirements that become effective November 1, 2005. Mr. Wright questioned what prompted this.

Mr. Lintecum explained to the Board that Don Hackler, Thomas Jefferson Environmental Health Manager, had stopped by his office and told him that in another part of the state, an Environmental Technician took an operator and hit a hot wire.

The Board discussed this topic in further detail with Mr. Wright saying that he would like to have more documentation from them stating what it is that they want to do because in the letter that was submitted to the Board, they contradict themselves. The Board decided to have Mr. Lintecum send a letter to Dr. Susan McLeod to address their concerns.

        On motion of Mr. Jennings, seconded by Mr. Purcell, which carried by a vote of 7-0, the Board agreed to have Mr. Lintecum send a letter to the Thomas Jefferson Environmental Health Director addressing their concerns.

Mr. Lintecum informed the Board that the Region 10 Community Services Board has sent a letter asking to be their own fiscal agent, which would require a motion by the Board. Mr. Lintecum recommended that the Board grant this authority.

        On motion of Mr. Wright, seconded by Dr. Morgan, which carried by a vote of 7-0, the Board agreed to grant the authority to the Region 10 Community Services Board to act as their own fiscal agent.

Mr. Lintecum informed the Board that the primary road request for VDOT will be heard
on October 18, 2005, which is the day following their next meeting. Mr. Lintecum said that he has included the list of roads in their Board packet. Mr. Lintecum said that one of the proffers from the Cutalong development would take care of their number one priority, which the Board has not acted on yet.

The Board discussed this topic with Mr. Gentry saying that the Board has not seen the plans for that intersection of Route 652 (Kentucky Springs Road) and Route 208 (New Bridge Road). Mr. Gentry said that it is going to take more than just that needed intersection to straighten out the alignment; therefore he feels that they would be jumping the gun if they were to say that the proffer is going to take care of the entire problem. Mr. Gentry said that he would like to have item five moved to number four.

        On motion of Mr. Gentry, seconded by Mr. Wright, which carried by a vote of 7-0, the Board agreed to submit the current priority list to VDOT with the minor change of moving item five to number four.

Mr. Lintecum informed the Board that he has enclosed a memorandum from Darren Coffey, Director of Community Development, regarding the Community Development Project Management Software.

        On motion of Mr. Wright, seconded by Mr. Jennings, which carried by a vote of 7-0, the Board authorized the Community Development Department to go forth with implementing the Community Development Project Management Software.

Mr. Lintecum informed the Board that the Chairman is the voting member for VACO and asked if they would like to list an alternate.

Chairman Barnes replied to submit the form with him listed as the voting member.  

CONSENT AGENDA

On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board agreed to adopt the Consent Agenda for the three scheduled public hearings that will be held on November 7, 2005 and the following four resolutions.

Clean Up Louisa County Month

On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 7-0, a resolution was adopted declaring October 2005 as Clean Up Louisa County Month.

Fire Prevention Week

On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 7-0, a resolution was adopted proclaiming October 9 15, 2005 as Fire Prevention Week for the County of Louisa.

DMV Highway Safety Grant

On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 7-0, a resolution was adopted approving the supplemental appropriation for the Sheriffs Department in the amount of $4,500 from the DMV Highway Safety Mini-Grants to purchase eight intoximeters.

Parks and Recreation Well Pump

On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 7-0, a resolution was adopted approving the supplemental appropriation for the Parks and Recreation Department in the amount of $4,190 to replace the underground pump due to lightning damages.

CORRESPONDENCE

Mr. Lintecum informed the Board that he has enclosed a letter from the Volunteer Firefighters Association for their review.

Chairman Barnes asked Mr. Lintecum to invite Ricky Bywaters, Louisa County Firefighters Association President, to their October 29, 2005 Board Retreat to discuss this further. Dr. Morgan said that they would have the report from the Recruitment and Retention Committee by this time, so these two topics will go together.

LEGAL CORRESPONDENCE

Mr. Morgan did not discuss any legal correspondence with the Board.

APPROVAL OF BILLS

Mr. Lintecum informed the Board that he has provided them with a revised resolution for the bills. Mr. Lintecum said that they had modified the resolution to include the Capital Funding for the Firefighters.

On motion of Mr. Wright, seconded by Mr. Gentry, which carried by a vote of 7-0, a resolution was adopted approving the bills for the second half of September 2005, for the County of Louisa in the amount of $557,301.82.

APPROVAL OF MINUTES

Mr. Purcell said that he would like to change the section on page 88 for clarification purposes. Mr. Purcell said that he would like to modify the last paragraph to reflect Mr. Harlows name showing that he was the one who had made comments during the hearing and not Mr. Purcell.

        On motion of Mr. Wright, seconded by Mr. Purcell, which carried by a vote of 7-0, the Board adopted the minutes of September 19, 2005 as amended.

ADJOURNMENT

On motion of Mr. Jennings, seconded by Mr. Purcell, which carried by a vote of 7-0, the Board voted to adjourn the October 3, 2005 regular meeting at 6:07 p.m.



BY ORDER OF

FITZGERALD A. BARNES, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA