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SEPTEMBER 18, 2006
5:00 P.M.



Board Present: Fitzgerald A. Barnes, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, Allen B. Jennings, Eric F. Purcell, and Jack T. Wright
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Patrick Morgan, County Attorney; and Mary Jackson, Deputy Clerk

CALL TO ORDER

Chairman Barnes called the September 18, 2006 regular meeting of the Louisa County Board of Supervisors to order at 5:00 p.m.  Mr. Havasy led the invocation, followed by the Pledge of Allegiance.  Mr. Barnes thanked the Louisa Town Council for hosting this meeting in the newly renovated historical building.

CONSTITUTIONAL OFFICERS

Mr. Lee Lintecum, County Administrator, noted that a letter from the Treasurer had been received regarding publishing a list of delinquent taxpayers for 2004 real estate taxes.  Mr. Harper confirmed that these are 2004 taxes subject to sale and questioned when was the last time we sold a piece of property.  Mr. Pat Morgan, County Attorney, noted that it had been 5-6 years.  

On motion of Mr. Wright, seconded Mr. Gentry, which carried by a vote of 7-0, the Board agreed to authorize the publication of the delinquent taxpayer list.

ADOPTION OF THE AGENDA

Mr. Lintecum noted that there is an additional resolution for adding 27 streets in The Waters at Lake Anna Subdivision into the secondary system of highways in Louisa County, Virginia.  Mr. Lintecum asked that personnel under the county administrator be discussed during closed session.  Mr. Gentry requested that a security issue be discussed during closed session and that private shooting range be addressed during the meeting.  Mr. Barnes asked to have a discussion of the county administrator as it relates to the Board and personnel discussed during closed session.

On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 7-0, the September 18, 2006 agenda was adopted as amended.

PRESENTATIONS

JAUNTs Annual Report Donna Shaunesey thanked the Board for the opportunity to give them an update of the services they are providing.  Ms. Shaunesey indicated that overall they had a very good year.  They have been able to improve their stellar safety record even with the increased usage by citizens.  Ms. Shaunesey thanked the Board for the recent appointment of two board members.  JAUNT was able to end the year with only a $10,000 deficit even with the higher gas prices.  Ms. Shaunesey noted the increased usage and how it has affected their staffing and services.  Ms. Shaunesey again noted how great their drivers are and that 7 out of 8 drivers have won safety awards and the one that did not was not there long enough to be eligible to receive the award.  She informed the Board that they are starting a new strategic plan and would welcome any input the Board may wish to provide.  Ms. Shaunesey stated that the appreciation to the Board is not only from the organization but the passengers as well.  The Board thanked Ms. Shaunesey for the services provided by JAUNT and expressed their appreciation and dedication to this service.  

OLD BUSINESS

Discussion/Recommendation Permanent County Stickers Mr. Ernie McLeod, Deputy County Administrator indicated that he was requested by the Board to look into getting rid of the county decals.  In discussion with the Treasurer, the Commissioner and the County Administrator, two requirements were identified which included not losing the $600,000 generated in revenue from stickers and the ability to identify who could use the landfill.  Since the FY07 tax rates have already been set, county decals will be necessary for 2007.  During the FY08 budget these fees will be added to the personal property tax rate and the Treasurer is using the state refund process and is going to the V-stops method to ensure taxes are paid.  It was recommended to have a tag for use of the landfill and refuse centers that will be unique to each vehicle.  Mr. Gentry questioned why a persons license couldnt be used for identification instead of the hanging tags.  Mr. McLeod indicated that the setup at the landfill is opposite. In other words, the operator is on the passengers side of the vehicle. It would be hard to see the small print on the drivers license.  Mr. Purcell asked if it would be fair to say that the logistical problem is the landfill and Mr. McLeod confirmed.  Mr. Purcell asked if this is a new problem or is there any other municipality that has already addressed this issue.  Mr. McLeod indicated that the requirement from the Board for no out-of-county trash to be accepted has necessitated this verification be done.  Mr. Wright asked about citizens who use company cars that are not registered in Louisa and will we be now billing all citizens for personal property taxes regardless of whether they owe money.  Mr. Wright said that the basic purpose of his suggesting that we do away with annual decals and replace them with permanent decals was to eliminate having to mail something each year and to simplify verifying who could use recycling centers and the landfill.  It appeared to be the consensus of the Board to go with permanent decals rather than a hanger on the rearview mirror.  Mr. McLeod indicated that there is no rush to do anything right now because the stickers will have to be used for the next year.  Mr. Harper agreed with what had been said and stated that this process should be simplified not made more difficult and questioned how Hanover handled their permanent sticker.  Mr. McLeod indicated that initially the county decal was used to verify payment of property tax.  Mr. Harper asked if this issue was then to gain admittance to the landfill and Mr. McLeod agreed.  Mr. Barnes indicated that he is pleased to see the work that has been done, however hanging a tag doesnt work.  Mr. Barnes said he would like for them to go back and see if this has been done by another municipality and how this was handled.  

Discussion/Recommendation Louisa County Regional Wastewater Treatment Plan Upgrade Robert S. Notte, PE expressed his appreciation to the Board for the opportunity to recap the work done on this project and provide recommendations for the future.  After analysis it was recommended to expand on the current site and complete the draft discharge permit and the preliminary engineering report.  Mr. Purcell asked if the doubling of the capacity was optimal, the best-case scenario or is it the best we can get.  Mr. Notte indicated that several issues were considered in recommending the doubling of the plant size.  Mr. Wright questioned the indication of looking for additional property for future expansion.  Mr. Notte stated that it would make the most sense to look in the same location for an expansion of the current site to keep from starting from scratch.  Mr. Wright stated that if it is the Boards decision to go ahead with expansion of the current site then we need to start looking for this additional property immediately.  Mr. Notte indicated that there are several issues that need to taken into consideration when they are selecting additional property.  Mr. Barnes thanked Mr. Notte for his time and information.  

On motion of Mr. Purcell, seconded by Mr. Wright, which carried by a vote of 7-0, the Board agreed to allow proceeding with the Louisa County Regional Wastewater Treatment Plant upgrade recommendations.  

Mr. Purcell indicated that it makes sense to go ahead and look for additional property and asked that Mr. Lintecum draft a letter to the Town Council regarding property opportunities for future expansion of the wastewater treatment plant.

NEW BUSINESS

Resolution Supplemental Appropriation to the Social Services Department for additional State and Federal funds for June 1, 2006 through August 31, 2006 (1st Quarter).

        
On motion of Mr. Wright, seconded by Mr. Gentry, which carried by vote of 6-1, with Mr. Harper voting against, the Board approved a resolution for supplemental appropriation to the Social Services Department for additional State and Federal funds for June 1, 2006 through August 31, 2006 (1st Quarter).  Mr. Harper questioned what funds are available as the local match for these funds and where these funds are budgeted.  Mr. McLeod indicated that Social Services has local funds budgeted for the known additional state and federal funds. DSS budgets local funds because they know supplements will come.  We have asked DSS to do this quarterly instead of waiting until the end of the year.  Mr. Harper indicated that he would like to see additional information on what these local match funds consist of and Mr. McLeod indicated that he can ask that this additional information be added to future reports.

COMMITTEE REPORTS

Mr. Gentry indicated that the pool committee is still looking at the one bid that had been received in August and at the prospect of the County being their own contractor.  He hopes to have recommendations to the Board at the September 25th meeting.

Mr. Gentry indicated that the Planning Commission met and recommended with a 7-0 vote not to include private shooting range in the ordinance definitions.  Mr. Purcell stated that he had talked with several people and is surprised that this has escalated as it has and feels the Planning Commissions recommendation is a good idea.  Mr. Harper indicated that this is an issue that is likely to come back as this offers no long-term solution.  Mr. Purcell indicated that there is a subdivision meeting coming up and this could be addressed at that time.

        On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by vote of 7-0, the Board approved the Planning Commissions recommendation to not change the definition of private shooting range.


Mr. Jennings indicated that the Ogg building has been completed and that it looks beautiful and thanked the Facilities Department for doing such a wonderful job.

Mr. Wright stated that the general assembly directed the governor to revamp the Workforce Investment program statewide.  He has appointed a member to head that up and has chosen the Charlottesville program to be the model program in the state of Virginia.  This will be an added benefit to Louisa County and should provide the opportunity to obtain more state and federal funding.

BOARD APPOINTMENTS

Mr. Wright asked that Mr. Paul Oswell be reappointed to the Jefferson Area Disability Service Board. Mr. Havasy asked that Mr. James Bogdan be appointed to the Affordable Housing Committee for the Green Spring District.  Mr. Barnes asked that Ms. Gloria Pope be appointed to the Affordable Housing Committee for the Patrick-Henry District.  Mr. Gentry asked that Ms. Rosie Hughes be appointed to the Affordable House Committee for the Cuckoo District.  Mr. Harper asked that Mr. Robert Stilley be appointed to the Affordable House Committee for the Mineral District.

On motion of Mr. Wright, seconded by Mr. Purcell, which carried by vote of 7-0, the Board reappointed Mr. Paul Oswell to the Jefferson Area Disability Service Board and appointed Mr. James Bogdan, Ms. Gloria Pope, Ms. Rosie Hughes and Mr. Robert Stilley to the Affordable Housing Committee.

CONSENT ITEMS

Resolution Authorizing a supplemental appropriation for the Sheriffs Department for the DMV Ark Angel Highway, Alcohol, Speed and Seatbelt Enforcement Grant

On motion of Mr. Wright, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board approved a resolution authorizing a supplemental appropriation for the Sheriffs Department for the DMV Ark Angel Highway, Alcohol, Speed and Seatbelt Enforcement grant

Resolution Supplemental appropriation to the Registrars Office for funds received for a new voting machine

On motion of Mr. Wright, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board approved a resolution for supplemental appropriation to the Registrars Office for funds received for a new voting machine.  Mr. Purcell indicated that he would like Chris Watkins to be added to the next agenda to discuss electronic voting machines and proper paper trail.

Resolution To take twenty seven (27) streets in The Waters at Lake Anna Subdivision into the secondary system of highways in Louisa County, Virginia

        On motion of Mr. Wright, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board approved a resolution to take twenty seven (27) streets in The Waters at Lake Anna Subdivision into the secondary system of highways in Louisa County, Virginia.

CORRESPONDENCE

Mr. Lintecum indicated that there is a VDOT business plan stating the changes and cuts that are going to be made.  Mr. Gentry noted that there are already administrative reductions that are being proposed and the maintenance activities on Rt. 64 have been privatized.  Mr. Barnes questioned how school buses going into these private developments are being addressed.  Mr. Wright indicated that he had previously requested a meeting with VDOT to discuss these changes.  

APPROVAL OF BILLS

On motion of Mr. Wright, seconded by Mr. Purcell, with Mr. Gentry abstaining from a mileage reimbursement check, which carried by a vote of 7-0, a resolution was adopted approving the bills for the first half of September 2006 for the County of Louisa in the amount of $129,571.92.

APPROVAL OF MINUTES

On motion of Mr. Gentry, seconded by Mr. Purcell, which carried by a vote of 7-0, the Board adopted the August 28, 2006 minutes.

On motion of Mr. Gentry, seconded by Mr. Wright, which carried by a vote of 7-0, the Board adopted the September 5, 2006 minutes.

CLOSED SESSION

On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board voted to enter Closed Session at 6:00 p.m. for the purpose of discussing the following:

1.        In accordance with 2.23711 (a) (7) of the Code of Virginia, 1950 as amended, for the purpose of consultation with legal counsel for discussion of litigation.

2.        In accordance with 2.23711 (a) (1) of the Code of Virginia, 1950 as amended, for the purpose of discussing personnel under the County Administrator.

3.        In accordance with 2.2-3711 (a) (20) of the Code of Virginia, 1950 as amended, for the purpose of discussing plans to protect public safety as it relates to terrorist activity and briefings by staff members, legal counsel, or law-enforcement or emergency service officials concerning actions taken to respond to such activity or a related threat to public safety.

4.        In accordance with 2.23711 (a) (1) of the Code of Virginia, 1950 as amended, for the purpose of discussing the county administrator as it relates to the Board and personnel.

REGULAR SESSION

On motion of Mr. Wright, seconded by Mr. Jennings, which carried by a vote of 7-0, the Board voted to return to Regular Session at 6:22 p.m.

RESOLUTION - CERTIFICATION OF CLOSED SESSION

On motion of Mr. Gentry, seconded by Mr. Purcell, which carried by a vote of 7-0, the Board voted to adopt the following resolution:
WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this the 18th day of September 2006, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.

NOW, THEREFORE BE IT RESOLVED on this the 18th day of September 2006, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.

ADJOURNMENT

On motion of Mr. Gentry, seconded by Mr. Purcell, which carried by a vote of 7-0, the Board voted to recess the regular meeting at 6:24 pm until 5:30 p.m. on September 25th, 2006.



BY ORDER OF


______________________________
FITZGERALD A. BARNES, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA