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SEPTEMBER 4, 2007
5:00 P.M.



Board Present: Fitzgerald A. Barnes, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, Allen B. Jennings, Eric F. Purcell and Jack T. Wright
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Patrick Morgan, County Attorney; Darren Coffey, Director of Community Development; Jason Pauley, County Engineer; Kevin Linhares, Director of Facilities Management; Jane Shelhorse, Director of Parks and Recreation; Sherry Vena, Director of Human Resources; Amanda Lloyd, Office Manager and April Jacobs, Deputy Clerk

CALL TO ORDER

Chairman Wright called the September 4, 2007 regular meeting of the Louisa County Board of Supervisors to order at 5:00 p.m.  Mr. Jennings led the invocation, followed by the Pledge of Allegiance.

CONSTITUTIONAL OFFICERS

Sheriff Fortune reminded the Board that the Shantay Wheeler case started today and was scheduled to continue for the next four days.    

Mr. Lintecum said Ms. Gloria Layne, Treasurer, included a letter in the Board Packet informing the Board that she was in an agreement with Taxing Authority Consulting Services (TACS) to start collecting delinquent taxes.  Mr. Lintecum said TACS would be compensated through a collection fee that would be added to the delinquent tax balance; therefore, there would be no cost to the County.

Mr. Wright questioned if the Board needed to take any action for approval.  Mr. Lintecum said no, that was under the Treasurers authority.    

Mr. Lintecum stated he received a memorandum from Dr. Deborah Pettit stating she was unable to attend tonights meeting to present the update on the Moss-Nuckols Elementary School because their board meetings were scheduled for the same night.  Mr. Lintecum stated the memorandum updated the Board on the progress of the Moss-Nuckols project, which included the following:

ADOPTION OF THE AGENDA

Mr. Havasy stated he would like to add discussion of an additional fire truck at Zion Crossroads to new business.  Mr. Wright stated he would like to add discussion of personnel reporting directly to the Board to closed session.  

        On motion of Mr. Purcell, seconded by Mr. Gentry, which carried by a vote of 7-0, the September 4, 2007 agenda was adopted as amended.

PRESENTATIONS

VDOT Monthly Update
- Jamie Glass, Resident Administrator, introduced Mr. Quinton Elliott, Acting District Administrator for the Culpeper District. Mr. Glass provided an update to the Board of VDOT activities, which included the following:

Maintenance:

Construction: Land Use: Traffic Engineering:

Mr. Glass questioned if the Board had any objections to VDOT closing Route 665 (Kennon Road) for three to four days for repairs.  Mr. Glass added VDOT would notify the school systems, Fire and EMS agencies and law enforcement personnel.  

Mr. Barnes stated he would like to add Lasley Lane (Route 633) to the six-year plan.


Mr. Lintecum said since the speed study request for Route 208 was denied, it would cost the County a lot of money for the extra long turning lanes that would have to be put in to manage the school traffic.  Mr. Lintecum questioned if VDOT would reduce the speed limit after the School was built and extra money had already been spent for the turning lanes.  Mr. Glass indicated that the speed limit would be reduced within the school zone to 25 mph when school was opening in the mornings and letting out in the evenings, but VDOT didnt anticipate reducing the speed limit to 45 mph on the requested section of Route 208, unless there was justification.  Mr. Glass added VDOT, traffic engineering and the County could discuss the situation and try to come to an agreeable solution.  

Mr. Gentry indicated that he had been observing different school zones within other districts, which were posted at 45 mph and he thought it would make sense to reduce the speed limit in that area to 45 mph as well.  Mr. Gentry stated that 55 mph required a 600 foot site distance, which would go beyond the school property and create an expensive ordeal.  Mr. Glass said 45 mph would require a 500 foot site distance, which would still go beyond the property.
 

Resolution - Recognizing Eric Gholson for his 27 years of law enforcement service

        On motion of Mr. Purcell, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board adopted a resolution recognizing Eric Gholson for his 27 years of law enforcement service.

The Board presented a resolution to Mr. Gholson.


Presentation - JAUNT, Inc. Annual Report

Ms. Donna Shaunesey, Executive Director of JAUNT, thanked the Board for their continued support of the JAUNT services.  Ms. Shaunesey stated JAUNT improved their on-time performance and found ways to work with passengers to reduce the number of “no-shows.”  Ms. Shaunesey said JAUNT implemented a couple new programs to reduce turnover, which went from twenty-four percent to sixteen percent.  Ms. Shaunesey said there were small decreases in the number of people that used JAUNT this year.  Ms. Shaunesey added that some of their most frequent riders in past years had become unable to travel.  

Ms. Shaunesey said the State cut JAUNTs funding in Spring 2006; however, this year JAUNT received surprised new funding.  Ms. Shaunesey indicated that JAUNT took the extra money from the State and started a new service on Saturdays.  Ms. Shaunesey added that several people rode on Saturdays to the Zion Crossroads Dialysis Center and other passengers rode to shop, eat and do their banking.  

Ms. Shaunesey said the Midday Service was offered to residents of Louisa County traveling to destinations within the County and in the City of Charlottesville.  Ms. Shaunesey indicated that residents scheduled to ride to jobs, doctor appointments, shopping or Piedmont Virginia Community College.  Ms. Shaunesey said Intracounty Services were offered to residents of Louisa County traveling to destinations in and around the Towns of Louisa and Mineral.  

Ms. Shaunesey said the Board of Directors adopted a new strategic plan to set goals and objectives until 2020.  Ms. Shaunesey added some goals included in the plan were to increase the amount of commuter service that was provided in rural areas and to work with local governments to make arrangements in emergency situations.  Ms. Shaunesey added JAUNT was trying to work more closely with local emergency planning councils as well.  

Mr. Harper questioned what JAUNT did when there was inclement weather.  Ms. Shaunesey stated that JAUNT ran when the schools were closed except for the first time, but it was determined on a case by case basis.  

The Board thanked JAUNT for providing their services.  


OLD BUSINESS

Discussion - Longevity House

Mr. Lintecum stated three written requests for the Longevity house were received before the deadline.  Mr. Lintecum said one proposal was from the Aging Citizens Relocation and Referral Service, Inc., which wanted to provide senior citizen services.  Mr. Lintecum added that they had asked for a donation and other considerations.  Mr. Lintecum said the second proposal was from the Louisa Humane Society.  Mr. Lintecum said they wanted to restore the building to turn it into their offices.  Mr. Lintecum said the final proposal was from a private individual that specialized in restoring historical sites.  Mr. Lintecum added they had offered a sales contract.    

Mr. Gentry questioned what Mr. Lintecums recommendation was.  Mr. Lintecum said since the Board wanted to restore the building for heritage, if possible, it seemed to him that the proposal from Mr. and Mrs. MacDonald would be the request to consider.  Mr. Wright stated Mr. and Mrs. MacDonald bought the old Whitlock Store and did a very good job on restoring that building.  Mr. Jennings added that the MacDonalds had also restored other building throughout the County.  

Mr. Wright questioned if any of the proposals involved relocating the building.  Mr. Lintecum said no, even though the Board was hopeful that one request would come forward with that.  Mr. Gentry questioned if it would become rental property after the MacDonalds restored it.  Mr. Wright said he wasnt sure and he thought more specific plans were needed for the property before the Board could make a decision.  Mr. Purcell stated the zoning of the property would dictate the usage and questioned what the zoning was.  Mr. Coffey said he thought it was zoned A-1 or A-2.  

Mr. Harper said Mr. George Dunn was interested in relocating the building if he was able to get a quote on moving it.  Mr. Harper added he was unfortunately unable to get in contact with Mr. Dunn today, but if the Board was really interested in getting the building moved, he thought it would be best to extend the date.

Mr. Gentry stated he would like to know more details from each proposal about what would be done with the property after it was restored.  Mr. Barnes said he thought it would be prudent to extend the deadline and allow Mr. Lintecum to conduct interviews and report back to the Board with more specific details as to what would be done with the property and the time frame of the renovations.  Mr. Wright indicated that would also give Mr. Dunn time to submit his proposal.      
 

On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board voted to extend the deadline and allow Mr. Lintecum to gather specific details as to what would be done with the property and the time frame of the renovations.

Discussion - Timing of audit requirement from fire and rescue agencies

Mr. Wright requested that the Board agree to issue the second quarter payment of
allocated funding to each fire and rescue agency.  Mr. Wright said it had come to his attention that some agencies may not be able to provide a copy of their agreed upon procedure report by the September 30
deadline.  Mr. Wright indicated that if an agency did not provide the agreed upon procedure report by December 31, 2007
they would not receive the third
quarter payment.  

Mr. Barnes questioned how many agencies had not submitted their financial information.  Mr. McLeod said he knew that all of the agencies were in the progress of submitting their reports, but, to date, he had only received reports from four out of thirteen agencies.  Mr. McLeod said the direction given to him by the Board was for the agencies to submit the reports by September 30, 2007.  Mr. Barnes questioned if that information was relayed to the agencies.  Mr. McLeod indicated that he communicated that to all of the agencies in March.    

Mr. Havasy indicated that he had conversations with different agencies about this process and he thought that part of the problem was getting someone to do the audits for them.  Mr. Havasy said he thought that a one time extension would be appropriate because he understood that each agency was now in progress with the audits and they would be done in the future in a timely manner.    

Mr. Harper said he knew that Robinson, Farmer and Cox had been contacted and they had given a price quote for the audits.  Mr. Harper said Mr. McLeod communicated that information to each agency; therefore, he didnt support granting an extension.  

Mr. Barnes said he had always been supportive of fire and rescue and he would continue to be supportive, but the Board had given staff direction and he could not support giving the agencies anything more than a partial release.    

        On motion of Mr. Havasy, seconded by Mr. Gentry, with Messrs Barnes and Harper voting against, which carried by a vote of 5-2, the Board voted for a one time extension to issue the second quarter payment of allocated funding to each fire and rescue agency, but any agencies that did not provide the agreed upon procedure report by December 31, 2007 would not receive the third quarter payment.

NEW BUSINESS

Resolution - Re-appropriating operating and maintenance carryovers for FY 06-07

Mr. McLeod indicated that a listing for all of the operation carryovers were included in the Board Packet.  Mr. McLeod stated the carryovers included encumbrances from purchase orders, grants and requests from departments.  Mr. McLeod said the total amount for the carryovers was $2,136,120.27, which was a large increase from last year.  Mr. McLeod added two reasons being that the landfill and the Mineral DMV were taken out of capital and moved into operational.  

        On motion of Mr. Barnes, seconded by Mr. Jennings, which carried by a vote of 7-0, the Board adopted a resolution re-appropriating operating and maintenance carryovers for FY 06-07.

Resolution - Re-appropriating capital improvement projects for FY 06-07

Mr. McLeod indicated that an analysis of the CIP was included in the Board Packet.  Mr. McLeod said the analysis was broken down by future work, on-going projects, potential projects and items not considered for carryover.  

Mr. Harper said the Schools always included a security system and questioned if they had a program in place.  Mr. McLeod said they were trying to implement the security in the elementary schools and they got started later than expected.  Mr. McLeod added that these were lease payments.    

        On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board adopted a resolution re-appropriating capital improvement projects for FY 06-07.

Resolution - To establish a playground in Holly Grove

Ms. Shelhorse stated the County would be responsible for the purchase of commercial grade playground equipment that would be installed at the property of the Holly

Grove Ruritan Club.  Ms. Shelhorse said the Ruritan Club would install the equipment under direct supervision of the company representative from whom the equipment was purchased from.  Ms. Shelhorse added the Ruritan would also be responsible for purchasing and installing the borders and appropriate play surface in the playground area.  Ms. Shelhorse indicated that the County would be responsible for maintaining the playground equipment.  Mr. Gentry questioned if the playground equipment would remain the property of the County.  Ms. Shelhorse said yes.

Mr. Wright stated he was a member of the Holly Grove Ruritan and he had no conflict of interest.  

        On motion of Mr. Wright, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board adopted a resolution to establish a playground in Holly Grove.  

Discussion - Paid firefighters

Mr. Lintecum stated a letter was included in the Board Packet from Mr. Ricky Bywaters, President of the Louisa County Volunteer Firefighters Association, requesting paid help during daytime hours on weekdays to provide adequate coverage for fire protection to the citizens and businesses of the County.

Mr. Barnes said he had been waiting for the recommendation to come from the Fire Association, but he would yield to the plan of the County Administrator.  Mr. Barnes stated safety should always be put first and he would support a plan to have paid help.  Mr. Gentry indicated that he was in support of paid EMS providers because the County owed it to the taxpayers to provide the services they needed.  Mr. Havasy said he doubted that there were many people within the County that realized what services EMSAL, EMS and firefighters provided.  Mr. Havasy said he thought the County had come to a point with growth where EMS providers needed more support and help.

Mr. Wright said the letter from the Fire Association stated that six paid firefighters would be stationed equally across the County and questioned what that meant because the County had seven fire departments.  Mr. Havasy said he thought a process should be started with discussing that with the fire chiefs to decide on a plan.  Mr. Havasy added there needed to be a time constraint on the issue.  Mr. Gentry agreed and said the County needed paid help now.

Mr. Harper indicated that if seven different fire chiefs were talked to, there might be seven different answers.  Mr. Harper said he thought an important component of the Fire Associations letter was to hire a Fire Administrator, which he thought should be referred to as a Fire Chief.  Mr. Harper added he thought that individual should put the program together.  Mr. Harper said he was in support of hiring paid fire personnel and he thought the County was several years behind with that decision.  Mr. Harper said as far as equal distribution, he understood that it was suggested at one time that Companies 1, 5 and 7 would get the extra help.    

Mr. Lintecum said if the County were going to look at hiring a Fire Administrator, he would have to determine a job description and review the budget to hire paid daytime help as quickly as possible.  Mr. Lintecum agreed with Mr. Harper and stated that there needed to be one person in control.  Mr. Lintecum stated he would report back to the Board as quickly as possible to what he thought the first steps would be.  

Mr. Wright said the Fire Association asked that they have direct input in the selection process for the Fire Administrator, which he was opposed to because employees of Departments were not allowed to select their supervisors.  Mr. Gentry indicated that someone in a similar position from outside of the area could be part of the interview panel to make the selection.

Mr. Barnes said he would like to give staff a clear direction to hire a Fire Chief and have the process started by a target date of November 1, 2007 to show the public that the Board was moving forward.  Mr. Wright questioned if Mr. Lintecum could report back to the Board by September 17, 2007.  Mr. Lintecum indicated that he would try, but he preferred reporting back to the Board at the first meeting in October.

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board voted to give Mr. Lintecum the direction to create a job description and to report back to the Board with a definite plan of action no later than October 1.

Discussion - Additional fire truck at Zion Crossroads

Mr. Ricky Bywaters, President of the Louisa County Volunteer Firefighters Association, stated in July, Company 7 wrote a letter to the Board requesting another fire truck because of the growth within the Zion Crossroads area.  Mr. Bywaters said they had been trying to plan the depth to make sure they had the right equipment to cover the commercial and residential growth that had been added in the area.

Mr. Bywaters said the Zion Crossroads Fire Department used fundraising to buy an Aerial Apparatus, which was used for multiple story buildings and did not carry water.  Mr. Bywaters said they had a piece of equipment that was used for a Tanker, which carried rescue tools for auto accidents.  Mr. Bywaters said they were currently refinancing their loans and in the process of buying a tanker to replace the other truck.  

Mr. Bywaters stated they covered 18 miles of Interstate and about thirty-five percent of their calls were auto accidents.  Mr. Bywaters indicated that for the past two years, they had applied with Homeland Security to get a grant to buy a rescue pumper.  Mr. Bywaters said the main purpose of the truck would be to carry explication for heavy rescue-type instances.  Mr. Bywaters said they needed that piece of equipment to provide adequate protection for the area; however, they didnt have the funding and were requesting support from the County to move forward with the purchase.  

Mr. Havasy questioned if there was another vehicle of this type located within the County.  Mr. Bywaters said the only thing in the County that would come close to this type of truck would be a crash truck, which was stationed at Locust Creek.

Mr. Harper questioned if this request from Company 7 was approved by the Fire Association.  Mr. Bywaters said the Fire Association had discussed it and all seven chiefs supported it; however, there was not a formal vote.  Mr. Harper said he didnt have an issue with the request, but the Board in the past had taken the position that individual company requests had to come through the Fire Association.  Mr. Wright agreed and stated he would have a hard time approving this without a written commitment from the Fire Association.    

Mr. Purcell said the seven districts the County represented were different with their needs and demands and it seemed to him that the need was there.  Mr. Purcell said he thought the Board would be justified in asking for the request from the Fire Association, but he was inclined to support the need where the need existed.

Mr. Barnes questioned how long it would take to get the truck.  Mr. Bywaters said each dealer received a demo truck every year where changes could be made before they were actually built, which was cheaper, and this particular truck was located at a local dealer in Virginia.  Mr. Bywaters added the Department would have to commit on the truck quickly.  Mr. Bywaters noted that the cheapest truck they have looked at in comparison to this truck was about $60,000 more.    

Mr. Gentry said it appeared to him that the requirement of the Associations input had been met by the fact that it had been discussed and approved at a meeting.

Mr. Havasy said with the growth at Zion Crossroads, he felt that this was an emergency situation.  Mr. Havasy said he would support a need for the safety and welfare of the citizens of the County.  Mr. Barnes said he understood the need at Zion Crossroads, but he wanted to make sure that the Board was consistent with the roles of EMSAL and the Fire Association.  Mr. Wright stated that in the future, the Board would not support anything that didnt have a written request from EMSAL or the Fire Association.

Mr. Harper said the County was two months into the budget and the Department was already requesting a $400,000 item.  Mr. Harper added he was disappointed that they couldnt foresee this before the budget process.    

Mr. Havasy said he would like to make the motion to approve to fund the request for an additional fire truck at Zion Crossroads.  Mr. Barnes seconded the motion.  Mr. Wright requested a roll call vote.

PRESENTVOTE
Richad A. Havasy Yes
Allen B. Jennings Yes
Eric F. Purcell Yes
Jack T. Wright Yes
Fitzgerald A. Barnes Yes
Willie L. Gentry, Jr. Yes
Willie L. Harper Yes

With the votes reflecting 7-0, the motion passed to approve to fund the request for an additional fire truck at Zion Crossroads.  

CLOSED SESSION

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board voted to enter Closed Session at 6:35 p.m. for the purpose of discussing the following:  

            1.       In accordance with §2.23711 (a) (1) of the Code of Virginia, 1950 as amended, for the purpose of discussing personnel reporting directly to the Administrator.
2.        In accordance with §2.23711 (a) (1) of the
Code of Virginia, 1950 as amended, for the purpose of discussing personnel reporting directly to the Board.

REGULAR SESSION

On motion of Mr. Barnes, seconded by Mr. Gentry, with Messrs Purcell, Havasy and Harper being absent, which carried by a vote of 4-0, the Board voted to return to Regular Session at 7:01 p.m.

RESOLUTION - CERTIFICATION OF CLOSED SESSION

On motion of Mr. Barnes, seconded by Mr. Gentry, with Messrs Purcell and Havasy being absent, which carried by a vote of 5-0, the Board voted to adopt the following resolution:

WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this 4th day of September 2007, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS
, §2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.

NOW, THEREFORE BE IT RESOLVED
on this 4th day of September 2007, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.

PUBLIC HEARINGS

To consider adopting an ordinance establishing Chapter 61. Article II. FALSE FIRE ALARMS  and Chapter 61. Article III. FALSE BURGLAR ALARMS of the Louisa County Code which will establish fees to be charged to property owners and businesses communicating false fire alarms and false burglar alarms to the communications department of the County Sheriffs Office.  

Mr. Morgan stated as the assets of the volunteers, professional rescue workers and the Sheriffs Department continued to stretch further, it was deemed that perhaps it would be good to address this problem and create a fee for there being a number of false alarms from the same establishment in a given period of time.  Mr. Morgan said the false fire alarms and the false burglar alarms are both communicated to the Communications Office of the County Sheriffs Department, which are not reasonably believed to be in response to actual or threatened fire or felonious activity.  Mr. Morgan indicated that the Board had requested that the School system be specifically excluded from this ordinance.  Mr. Morgan said this ordinance set up a system of increasing fees as the number of alarms increased.  Mr. Morgan added that there would be no charge for the first two false alarms, a $100 fee for the third false alarm, a $250 fee for the forth false alarm and a $500 fee for the fifth and each subsequent false alarm.  Mr. Morgan said under false burglar alarms there was a provision where if there were too many false alarms the Sheriffs Department could notify the business or homeowner that they would discontinue service until they got the faulty mechanisms repaired.  Mr. Morgan said the ordinance also included provisions where if someone disagreed, they could appeal the matter to the Board of Supervisors and they would make the final decision as to whether the fee would apply.      

Mr. Purcell said the definition of false alarm stated that false alarms shall not include signals activated by unusually severe weather conditions or utility conditions or other causes that were identified by the Emergency Services Coordinator and questioned if it would be the discretion of the Emergency Services Coordinator when differentiating a false alarm that may or may not be intentional.  Mr. Morgan said yes.

Mr. Barnes stated the Board would not be in a position to hear every appeal for alarm violations and he thought the County Administrator should be the final appellate.  Mr. Morgan said he could adjust the ordinance to delegate the final decision to the County Administrator.  

Mr. Barnes questioned if the fines could be designated towards a specific agency.  Mr. McLeod indicated that the fines could be tracked, but he wasnt sure that it would be a significant amount of money.  Mr. Morgan said he thought it would be best if they went into general funds, but they could be tracked and allocated accordingly.  

Mr. Wright opened the public hearing.  With no one wishing to speak, the public hearing was closed and the matter was brought back to the Board for discussion.

Mr. Purcell said he thought it was important that the general public understand that this ordinance would not apply to citizens that called 911 because of a legitimate concern.  Mr. Wright said the ordinance was basically for intentional false alarms with multiple intended actions.

        On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board adopted a resolution to enact Article II and Article III of Chapter 61 of the Louisa County Code establishing fees to be assessed for false fire alarms and false burglar alarms with the change that the County Administrator would be the final appellate.

Notice is hereby given that the Board of Supervisors of Louisa County, Virginia (the “Board”) will hold a public hearing on the adoption of a proposed resolution authorizing the issuance by Louisa County, Virginia (the “County”), without a referendum, of general obligation bonds and pledging the full faith and credit of the County thereto (the “Bonds”).  The Bonds will be sold to the Virginia Public School Authority to finance a portion of the costs of the acquisition, construction and equipping of a new elementary school, which is a capital project for school purposes.  The Bonds will be issued in an aggregate principal amount not to exceed $4,000,000.

Mr. Morgan stated the Board of Supervisors passed a motion that was in principle of support and the School Board passed their formal motion.  Mr. Morgan added that before the bonds could be sold, the Board had to pass a formal motion authorizing the sale of $4 million worth of bonds.  Mr. Morgan noted that after the Board Packet was put together he received a revised service schedule that he provided to the Board.  

Mr. McLeod said the intent of the $4 million was to reimburse the County for money that had been spent out of the CIP fund that wasnt designated for the elementary school.  Mr. McLeod said the remainder of the funds would help start the elementary school until additional funds could be borrowed in the Spring.  

Mr. Wright opened the public hearing.  With no one wishing to speak, the public hearing was closed and the matter was brought back to the Board for discussion.  

        On motion of Mr. Gentry, seconded by Mr. Jennings, which carried by a vote of 7-0, the Board adopted a resolution authorizing the issuance of not to exceed $4,000,000 general obligation school bonds of the County of Louisa, Virginia to be sold to the Virginia Public School Authority and providing for the form and details thereof.

COMMITTEE REPORTS

Mr. Havasy stated the Clean Community Commission questioned what the duties would be for the Code Enforcement/Litter Control Officer and what percentage of their job would be for litter control.  Mr. Lintecum said they wanted a position that would be for code enforcement and litter control because a lot of times, litter violations were code violations as well.  Mr. Lintecum said also included in the budget were funds to hire clean up crews.  Mr. Lintecum said would ask Mr. Coffey for a more specific answer.  

Mr. Barnes said Mr. Havasy and himself had met with two landowners from Zion Crossroads to discuss Community Development Authorities (CDAs).  Mr. Barnes added that both meetings were well receptive and positive.    

Mr. Havasy said he had met with the Revenue Recovery Committee and EMSAL was proceeding on a revenue recovery program and working up guidelines.  Mr. Havasy said the Committee wanted to know when the Board wanted to see the revenue recovery program implemented.  Mr. McLeod said the Committee and Mr. Morgan had drafted an ordinance for the Board to consider and if Board agreed, a public hearing could be set in order to start public education.  Mr. McLeod said if the Committee approved the draft ordinance at their next meeting, it would possibly be on the Boards next agenda.      

Mr. Gentry said he would like for the process to continue to move forward.  Mr. Harper questioned the purpose of the funds that the program would generate.  Mr. McLeod stated that had not yet been determined.  Mr. Harper said he would like to know the purpose of the funds before he voted to move forward.  Mr. Wright stated he would like to review the draft ordinance before making a decision for a public hearing.  

Mr. Barnes indicated that revenue recovery was a way to recoup funds to help balance and maintain the operational budget and he thought the Board needed to decided on whether to move forward or not.  Mr. Purcell said there would obviously be concerns about the program, but he thought it was prudent to get the ordinance approved as soon as possible so that public education could be started.  


Mr. Havasy indicated that approximately fifty percent of counties and major metropolitan areas in Virginia use the revenue recovery program.    

Mr. Wright said one concern that had been expressed to him was the amount of time it would take for EMS personnel to get the patients information.  Mr. Wright stated he understood that the hospitals could provide most of the patients information.  Mr. Wright stated education was the most important aspect of the program for both citizens and personnel.  Mr. Barnes indicated that it was important for people to know that they would not be denied medical attention based on their ability to pay.  

It was consensus of the Board for the Committee to report back to the Board with a draft ordinance.  


COUNTY ADMINISTRATORS REPORT

Mr. Lintecum stated Mr. McLeod requested that the updated Budget Calendar be included under the County Administrators Report.  Mr. Lintecum added the calendar was included in the Board Packet.  Mr. Lintecum reminded the Board that the first pre-budget meeting would be held on October 10, 2007 at 6:00 p.m. in the Extension meeting room and dinner would be provided at 5:30 p.m.

Mr. Lintecum said the Treasurer requested that the Board be presented with some information pertaining to Dog Licenses, which was included in the Board Packet.

Mr. Lintecum stated the Louisa County Water Authority were considering water and sewer rates.  Mr. Lintecum indicated that the list of rates were included in the Board Packet.
 
Mr. Lintecum said members of the Board had asked to participate in a presentation regarding Public-Private Education Facilities and Infrastructure Partnership Act Guidelines (PPEA).  Mr. Lintecum said the presentation would last approximately one hour and staff would send available dates to the Board of when a meeting could be scheduled.  Mr. Lintecum added that it was not a presentation that could be included in a regularly scheduled Board meeting.

Mr. Lintecum indicated that the Legislative Dinner hosted by the Virginia Cooperative Extension had been scheduled for Monday, November 19, 2007 at 7:00 p.m.  Mr. Lintecum said no public hearings would be scheduled for that evening to allow the Board the opportunity to attend the dinner.

Mr. Lintecum said the Louisa Downtown Development Corporation had invited the Board to conduct one of its October meetings at the Louisa Town Hall.  Mr. Lintecum added they would like to update the Board on the progress of the Louisa Arts Center.  Mr. Lintecum said in order to conduct a meeting in the Town Hall meeting room and attend the dinner hosted by the LDDC, no public hearings could be scheduled for that evening.    

CONSENT AGENDA ITEMS

Animal Control Report - Chickens

        On motion of Mr. Barnes, seconded by Mr. Havasy, with Mr. Purcell abstaining, which carried by a vote of 6-0-1, the Board authorized payment of $630 for forty Guineas hens, one Plymouth hen and one rooster that were killed by a dog.  

Resolution - Allowing Eric Gholson to purchase his service weapon for one (1) dollar

        On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board adopted a resolution allowing Eric Gholson to purchase his service weapon for one (1) dollar.

Resolution - Supplemental appropriation for the Virginia Commission for the Arts Local Government Challenge grant

On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board adopted a resolution for supplemental appropriation for the Virginia Commission for the Arts Local Government Challenge grant.

Resolution - Supplemental appropriation to the Sheriffs Department for the funds raised for the K-9 program

        On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board adopted a resolution for supplemental appropriation to the Sheriffs Department for the funds raised for the K-9 program.

Resolution - Supplemental appropriation to the Sheriffs Department for the Marine Unit

        On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board adopted a resolution for supplemental appropriation to the Sheriffs Department for the Marine Unit.

CORRESPONDENCE

Mr. Lintecum stated there was a letter included in the Board Packet from the United States Census Bureau inviting Louisa County to participate in a census.

Mr. Lintecum said the Department of Transportation was changing the Industrial Access Program to the Economic Development Access Program.  


Mr. Purcell indicated that he thought it was hard to read the Water Authoritys spreadsheet on their connection fees, rates and percent increases.  Mr. Purcell questioned if Mr. McLeod would instruct the Water Authority to provide the Board with another spreadsheet.  Mr. McLeod said he would modify the spreadsheet to show Louisas rate increase and email it to the Board.  

APPROVAL OF BILLS

        On motion of Mr. Barnes, seconded by Mr. Havasy, with Mr. Gentry abstaining on bills pertaining to him, which carried by a vote of 7-0, the Board adopted a resolution approving the bills for the month of August 2007 for the County of Louisa in the amount of $923,268.22.

APPROVAL OF MINUTES

        On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board adopted the minutes of the August 1, 2007 meeting.

        On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board adopted the minutes of the August 6, 2007 meeting.

ADJOURNMENT

On motion of Mr. Gentry, seconded by Mr. Jennings, which carried by a vote of 7-0, the Board voted to adjourn the September 4, 2007 meeting at 7:45 p.m.



BY ORDER OF


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JACKSON T. WRIGHT, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA