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JULY 21, 2008
6:00 P.M.



Board Present: Fitzgerald A. Barnes, Dan W. Byers, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, *P.T. Spencer, Jr. and Jack T. Wright

*P.T. Spencer, Jr. arrived at 6:24.
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Will Cockrell, Senior Planner; Jason Pauley, County Engineer; Kevin Linhares, Director of Facilities Management; Bob Hardy, Director of Information Technology; Robert Dube, Fire Chief; Jane Shelhorse, Director of Parks and Recreation; Sherry Vena, Director of Human Resources; April Jacobs, Revenue Recovery Administrator, Amanda Reidelbach, Office Manager, Administration; Zuwana Morgan, Deputy Clerk and Brittany Spaur, Records Clerk

CALL TO ORDER

Chairman Harper called the July 21, 2008 regular meeting of the Louisa County Board of Supervisors to order at 6:00 p.m. Mr. Havasy led the invocation, followed by the Pledge of Allegiance.

ADOPTION OF THE AGENDA

        On motion of Mr. Wright, seconded by Mr. Barnes, which carried by a vote of 6-0, the July 21, 2008 agenda was adopted.

PRESENTATIONS

Update Tourism in Louisa County

Ms. Carolyn McCray stated there had been a growing number of visitors to the center.  Ms. McCray said from January to the middle of July there were 1,600 visitors and in the last week there was another 118.  Ms. McCray said the people on Interstate 64 consider the Piedmont Crossroads Visitors Center a Virginia Welcome Center and the staff has to correct them by telling them the center belongs to Louisa, Orange and Fluvanna counties.
Ms. McCray said they send tourist to Louisa to shop and eat.  Ms. McCray said they have sent tourists to Joes Place and Small Country Campground.

Ms. McCray said the center has four part-time staff, four volunteers and a summer intern.  Ms. McCray said the Farmers Market has been a great success.  Ms. McCray said they are trying to build the Mineral Farmers Market back up to how it used to be.  

Ms. McCray said during the July 4th weekend there was a 1.3 percent decline in travel, which was a very small decline considering the rise in gas prices.  

Ms. McCray stated the visitors center has seen people from Florida, Pennsylvania, West Virginia, Connecticut, New York, Indiana and North Carolina.

Mr. Harper said when people come
by for a place to eat she could mention the Town of Mineral and Fredricks Hall.

Mr. Byers asked had
the County considered any types of grants from the Virginia Department of Tourism or any other Federal grant that would help with any of the activities. Ms. McCray said yes.  Ms. McCray said there were collaborative grants they had applied for several times.  Ms. McCray said they didnt get the grant last time because their numbers were not where they needed to be.  

Mr. Havasy asked Ms. McCray had her or her staff applied for educational grants for themselves to learn about the future of tourism.  Ms. McCray said yes, she was considering going to Washington University where many other Tourism Managers and Directors had taken courses.  

Mr. Gentry thanked Ms. McCray and said without her energy none of this would be possible.

Mr. Barnes thanked Ms. McCray.  Mr. Barnes suggested getting a sign and putting it somewhere on Route 15 directing people to the visitors center.  Mr. Barnes said the center was easy to miss.  Ms. McCray said when the turning lane was put in for Lowes they took down the sign.  Ms. McCray said they were in the process of having VDOT put the sign back up.  

M
r. Barnes said the City of Roanoke had formed something called Sports Backers to draw little league tournaments to the area as a source of tourism.  Mr. Barnes said it had been equated that each child would bring between $200 to $250.  Mr. Barnes said that provides money for the local economy.

Mr. Harper thanked Ms. McCray and said it was her enthusiasm that made the center so successful.

NEW BUSINESS

Resolution - To ratify and affirm the Board Of Supervisors authorization for the Industrial Development Authority of the Town of Louisa to issue up to $159,500,000 of its Pollution Control Refunding Revenue Bonds to Virginia Electric and Power Company

Ms. Lisa Williams said last year they brought this resolution before the Board.  Ms. Williams said because of the financial market the funding went away and it had been delayed.  Ms. Williams said it had now been 12 months since the public hearing.  Ms. Williams said under the Federal Tax Code a public hearing was only good for 12 months, so the authorization had to be done over.  Ms. Williams said VEPCO was in the process of refinancing.  Ms. Williams said the IDA passed the resolution last week and nothing had changed on the resolution. Ms. Williams introduced Mr. Al Smith from VEPCO and he said he would also answer any questions the Board may have.

Mr. Byers asked if the Town of Louisa and IDA had taken action.  Mr. Harper said yes they had.

        On motion of Mr. Barnes, seconded by Mr. Wright, which carried by a vote of 6-0, the Board adopted a resolution to ratify and affirm the Board of Supervisors authorization for the Industrial Development Authority of the Town Of Louisa to issue up to $159,500,000 of its Pollution Control Refunding Revenue Bonds to Virginia Electric and Power Company.

Discussion Request to proceed with the playground at the Betty Queen Center

Ms. Jane Shelhorse said originally when the resolution was done last year for the capital budget, the playground was budgeted for $56,000.  Ms. Shelhorse said out of the $56,000 she was planning on spending $52,000 for the equipment, $3,000 for the fence and $1,000 for unexpected items.  Ms. Shelhorse said after talking to the playground representative and the fencing company the amount came to $56,500.  Ms. Shelhorse said she was asking for $57,000 for the playground out of CIP monies.  Ms. Shelhorse said she could take $1,000 from the site work because a lot of that had already been done.  Ms. Shelhorse said the $1,000 for site work and the $56,000 for the playground had already been budgeted and she would like to spend that before the prices went up and so the children could enjoy it before the weather changed.            

Mr. Byers said he still believed we were in a economic down turn and it looked like the county would be spending $4,000 more than budgeted.  Mr. Byers asked Ms. Shelhorse if other means had been looked at to get the money needed.  

Ms. Shelhorse explained the amount did not exceed her budget, she had budgeted $52,000 for the playground equipment and rest was budgeted for fencing and site work.  Ms. Shelhorse said the project was budgeted for $56,000.  

Mr. Byers asked if this exceeded her budget.  Ms. Shelhorse said no it did not exceed her original budgeted amount.  Mr. Byers said he stood corrected.

Mr. Barnes said he would like to commend Ms. Shelhorse for having the foresight to get the playground done before the price was affected by the economy.

Mr. Gentry said he has been to the Betty Queen Center quite often since the pool opened and the skate park and pavilion have all been very active.  Mr. Gentry said this summer was doing better than a lot of people expected.

On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 6-0, the Board approved the request to proceed with the playground at the Betty Queen Center.

Discussion Request to proceed with the bid process for the Animal Shelter roof repairs

Mr. Kevin Linhares stated he was requesting approval to go out to bid for the roof of the Animal Shelter, which had been previously requested in his budget.  Mr. Linhares stated what he had just given the Board was his estimated cost for the upgrades.  Mr. Linhares said he just wanted the Boards approval to go out to bid to see what the costs were and he would come back to the Board and get their approval or disapproval to move forward.

Mr. Byers asked what was the value of the facility.  Mr. Linhares said it was hard to say at this point.  Mr. Linhares said it was built as a veal barn and it had some upgrades, but in his opinion it was still a veal barn.  Mr. Linhares said it definitely needed some work if it was going to be kept for the use of an animal shelter.   Mr. Linhares said to build something new would probably cost between $750,000 to $800,000.

Mr. Harper said he believed there was a proposal for the whole project to be done for approximately $750,000 and he wanted to reiterate that he had no intention of spending that money on the animal shelter.  Mr. Harper said that was his perspective on it and he would leave it up to the rest of the Board.

On motion of Mr. Wright, seconded by Mr. Barnes, which carried by a vote of 6-0, the Board approved the request to proceed with the bidding process for the Animal Shelters roof repairs.

Discussion Establishing a debt policy for Louisa County

Mr. Ernie McLeod stated the Board had discussed establishing a debt policy.  Mr. McLeod said he thought there could be a committee formed of two Board members and himself or he could bring something back to the Board.  Mr. McLeod said he wanted to know what the Board preferred.

Mr. Byers asked would the public have to be notified if two Board members are paired to form a committee.  Ms. Pandak said the public would not in this case because they would not be meeting with another entity.

Mr. Harper asked was the county limited to a percentage of their budget that could be accrued in debt.  Mr. McLeod stated he did not think there was anything in the ordinance.  Mr. Harper said he thought it was in the State Code.  Mr. Lintecum said he believed the State Code limited the county a percentage of their real estate value.

Mr. Harper said there were already guidelines and he thought it was very wise to have a policy.  Mr. Harper asked the Board would they rather have a committee or did they want Mr. McLeod to find out the information and bring it back to them.

Mr. Wright said he thought a committee would be good.

Mr. Barnes said Albemarle County had a Long Range Planning Committee.  Mr. Barnes said the committee looked at capital projects.  Mr. Barnes said the committee consisted of citizens, the Director of Facilities for Schools, the County Engineer and a Board member.  Mr. Barnes said the committee had been very well received because it included citizens, a Board member and School Board members.  Mr. Barnes said most of the capital debt was from school expenditures.  Mr. Barnes said he thought it would be wise for the Board to look into setting up something similar.  

Mr. McLeod said it was a good idea.  Mr. McLeod said it would take longer to put a debt policy in place because you would have to form a committee.

Mr. Harper agreed and said he thought the involvement of citizens and other agencies would be very important going forward.  Mr. Harper said the people appointed to that committee would be extremely important. Mr. Harper asked the Board if they wanted to move forward on the Long Range Planning Committee or just do the debt policy.

*Mr. Spencer arrived at 6:24 p.m.

Mr. Wright said he thought they were two separate issues.  

Mr. Barnes said he thought they would be the same thing.  Mr. Barnes said most of the debt would be accrued from capital expenditures.  Mr. Barnes said he thought it could be done and suggested that a date be set.  Mr. Barnes said he has heard from so many citizens that they would like to have input in these type of financial decisions because it impacted them and their lifestyle.  

Mr. Harper suggested that Mr. Barnes
, Mr. Havasy and Mr. McLeod come back to the Board at the next meeting with suggestions.  

Mr. Havasy said he was a part of enough committees.  Mr. Harper asked did anyone want to volunteer
.  Mr. Spencer said he would.  

BOARD APPOINTMENTS

Mr. Spencer stated Mr. Robert Whitlock resigned from the Ag and Forestal Committee because of his health.  Mr. Spencer said he would like to present him with a plaque for his years of faithful service.

Mr. Harper asked that Ms. Wright be given a plaque for her time on the Commission on Aging.

COUNTY ADMINISTRATORS REPORT

Mr. Lintecum stated he was still working on the Civil War Committee and searching for names to be considered by the Board.

CONSENT AGENDA ITEMS

Resolution - Authorizing a supplemental appropriation to the CIP for records preservation program

On motion of Mr. Barnes, seconded by Mr. Wright, which carried by a vote of 7-0, the Board adopted a resolution authorizing a supplemental appropriation to the CIP for records preservation program.

Resolution - Endorsing the Virginia Juvenile Crime Control Commission Act VJCCCA) grant renewal and maintenance of effort

        On motion of Mr. Barnes seconded by Mr. Wright, which carried by a vote of 7-0, the Board adopted a resolution endorsing the Virginia Juvenile Crime Control Commission Act (VJCCCA) grant renewal and maintenance of effort.

CORRESPONDENCE

Mr. Lintecum said the first letter was from Comcast and the Board would have to consider their renewal.  Mr. Lintecum said the Code gave them a couple of options; the first thing they would have to do was notify the Board of Supervisors in the future that they would be looking into a franchise renewal request.  

Mr. Harper asked what were the two options they had.  Mr. Lintecum said they would do it as normal and there were new sections in the Code that allowed things he didnt quite understand.

Ms. Pandak said it was common for Comcast to send these letters out to communities.  Ms. Pandak said they could either use the policy itself which would be the National Cable Act or they could provide notice that they wanted to use the Cable Franchise Ordinance, which was under State Law and was fairly confining.

Mr. Barnes said the county needed to stay on top of the TV deal for the High School with Comcast.

Mr. Barnes said the housing allowance had clients making use of the monies for affordable housing.

APPROVAL OF BILLS  

Mr. Byers asked how did the expenditures track with the appropriations.  Mr. McLeod said the last time he was able to print a report everything was still in the guidelines that the Board had set earlier.  Mr. McLeod said some agencies were very close to going over.  Mr. McLeod said he knew the Sheriffs Department was very close and he would guess that CSA would be over.  Mr. McLeod said the next report would give him the updated information.

Mr. Harper asked why were there two resolutions in the Board Packet for bills.  Mr. McLeod said one was for bills in FY 2008 and the other was for bills for FY 2009.

Mr. Wright asked how could the FY 2009 be over budget in two weeks.  Mr. McLeod said the new budget was not in the system until June was closed.  Mr. McLeod stated it was not over, it was just the way that report ran.

        On motion of Mr. Barnes, seconded by Mr. Wright, which carried by a vote of 7-0, with Mr. Gentry abstaining from bills pertaining to himself, the Board adopted a resolution approving the bills for the first half of July 2008 (FY 2008) for the County of Louisa in the amount of $312,355.40.

        On motion of Mr. Barnes, seconded by Mr. Wright, which carried by a vote of 7-0, the Board adopted a resolution approving the bills for the first half of July 2008 (FY 2009) for the County of Louisa in the amount of $1,108,176.25.

Mr. Byers
said at the next meeting he would like to see how the expenditures were falling with appropriations.  Mr. McLeod said he would have better numbers at the end of August opposed to the beginning.

Mr. Barnes said with the uncertainty of gas prices the Board could implement a five or 10 percent hold back until a certain period of time to those budget items if the Board had concerns, excluding the schools because they had already been dealt with.  Mr. Barnes said he was not advocating, he was just putting that out there.

APPROVAL OF MINUTES

        On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board adopted the minutes of the July 7, 2008 meeting.

LEGAL

Sittinger Claim

Ms. Pandak said there was a drafted resolution in the Board Packet to deny the claim of Bill Sittinger.  

Mr. Harper said there was a recommendation from the County Attorney to deny the claim.

On motion of Mr. Byers, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board denied the claim of Bill Sittinger.

ADJOURNMENT

On motion of Mr. Wright, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to adjourn the July 21, 2008 meeting at 6:37 p.m.


BY ORDER OF

________________________________
WILLIE L. HARPER, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS

LOUISA COUNTY, LOUISA, VIRGINIA