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FEBRUARY 5, 2007
5:00 P.M.



Board Present:
Fitzgerald A. Barnes, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, Allen B. Jennings, and Jack T. Wright
Board Absent: Eric F. Purcell
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Patrick Morgan, County Attorney; Darren Coffey, Director of Community Development; Will Cockrell, Senior Planner; Jason Pauley, County Engineer; Kevin Linhares, Director of Facilities Management; Bob Hardy, Director of Information Technology; Amanda Lloyd, Office Manager and April Jacobs, Deputy Clerk

CALL TO ORDER

Chairman Wright called the February 5, 2007 regular meeting of the Louisa County Board of Supervisors to order at 5:00 p.m.  Mr. Harper led the invocation, followed by the Pledge of Allegiance.

ADOPTION OF THE AGENDA

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 6-0, the February 5, 2007 agenda was adopted.

PRESENTATIONS

VDOT Monthly Update Jamie Glass, Resident Administrator, provided an update of VDOT activities, which included the following:

Maintenance:

Construction: Land Use: Traffic Engineering:

Mr. Havasy added he would like to request a speed study on Lindsay Road (route 675).  Mr. Gentry questioned how denied speed studies could be brought back to VDOT.  Mr. Gentry asked if the Sheriffs report would help in re-determining if the speed should be reduced.  Mr. Glass stated the Sheriffs report could be looked at and a meeting could be scheduled to discuss issues VDOT may not be able to detect during their speed studies.

Presentation Of awards given to Louisa Relay For Life 2006 Linda Zemke, Chair

Mr. Gentry introduced Ms. Zemke and stated she was here tonight to bring the Board up to date on what happened last year with the Louisa Relay For Life.  Mr. Gentry stated the County couldnt have made this a successful program without her strong leadership.

Ms. Zemke stated she would like to recognize several people for making 2006 a great success.  Ms. Zemke stated the program raised $69,000 in 2005 and $168,000 in 2006.  Ms. Zemke stated the American Cancer Society in the following three areas recognized Louisa Relay For Life:

Ms. Zemke stated the Spirit of Relay Award made a difference in everyones daily life because that is what relay is about.  Ms. Zemke added the year 2006 was a grand success.  Ms. Zemke stated the Board helped to achieve this level of success and this could not have been done without the kindness, support and time that was offered.  Ms. Zemke said the Community has contributed over $22,000.  Ms. Zemke said this program is always full of surprises and appropriate for all ages and one objective for the program in 2007 is to continue to educate the Community.  Ms. Zemke stated Louisa County did wonders and created miracles in 2006 and the program will do even more in 2007.  

Mr. Wright asked the Board if they had an interest about being a platinum sponsor and donate $2,000 to this program.  Mr. Zemke commented this would make Louisa County a “diamond sponsor.”  Mr. Wright said this would be very beneficial to the County and to the program.  Mr. Barnes stated he would like to have a unanimous motion to donate an amount of $2,500.  Mr. Gentry said this is appropriate because it is a community activity. Mr. Wright thanked Ms. Zemke for her support and dedication to the program.

On motion of Mr. Barnes, including all Board members, seconded by Mr. Gentry, including all Board members, which carried by a vote of 6-0, the Board agreed to donate $2,500 to the Louisa Relay for Life.

Annual Update Piedmont Virginia Community College Frank Friedman, President PVCC, stated the enrollment of Louisa County students at PVCC continues to increase.  Dr. Friedman said this past fall semester had about 1,131 full time students.  Dr. Friedman stated students who are residents of Louisa County represent about five percent of the total enrollment at PVCC.  Dr. Friedman said there are currently nine credit courses offered for dual enrollment at the High School and 78 students are taking one or more classes.  Dr. Friedman added there are also 44 courses offered online and there are 40 students enrolled from Louisa County.  Dr. Friedman stated there was about ten percent of recent high school graduates from Louisa County enrolled at PVCC.  

Dr. Friedman stated the college will receive renovation of the building, where the appearance will be changed but also more courses will be offered.  Dr. Friedman stated the project will be concluded this summer.  Dr. Friedman added a new science building will be added as well, hopefully this fall and a YMCA building will be started to add to the campus in about a year.

Dr. Friedman said PVCC has always transferred credits but now students at PVCC planning to transfer to four-year schools have three additional choices with admission guarantees, which include Christopher Newport University, Old Dominion University, and University of Mary Washington.  Dr. Friedman said these three schools recently signed a guaranteed admission agreement, which gives student a guaranteed acceptance to transfer if they meet certain grade point averages and other eligibility requirements.

Dr. Friedman stated PVCC has attracted one million dollars in grants to help with the engineering programs and to offer scholarships for engineering.  Dr. Friedman added PVCC is also starting a construction academy.  Dr. Friedman stated PVCC is starting a Licensed Practical Nursing (LPN) program they dont currently offer.  Dr. Friedman said there is a great demand for LPNs and to start this program, the cost for positions as well as additional equipment would be $195,000 per year.  Dr. Friedman said PVCC proposed to split the required annual cost into three equal amounts of $65,000 each.  Dr. Friedman explained the college will contribute one third, one third will come from jurisdictions in the service region and the final one third from area employers who will benefit from the program.  Dr. Friedman stated he hopes this will be looked at this positively when budget discussions are looked at.

Mr. Barnes questioned if high schools would be allowed to enroll students for these new programs.  Dr. Friedman stated he cannot give a definite answer now, but he would be able to talk about this if it would help the County.  Mr. Barnes questioned about the new courses for LPNs and stated he thought hospitals look for Registered Nurses (RN).  Dr. Friedman stated home cares are interested in LPNs and surveys prove a heavy demand for this position.  Dr. Friedman added this course is only a one-year program.  Mr. Gentry thanked PVCC for all of its help for Louisa County.  Mr. Wright stated the High School has a nursing program and there are more students that want to take this class than teachers to teach the class.  Mr. Wright thanked Dr. Friedman for all of his help and Dr. Friedman thanked the Board for their support.

NEW BUSINESS

Resolution Appropriation of donated funds to repair the Louisa County Courthouse fence

Mr. Linhares introduced Michelle Caputy, former State President and Cindy Steinbach, Senior State President of the Virginia Society Children of the American Revolution (V.S.C.A.R.).  Mr. Linhares stated they are here tonight to present a check to the Board that would help in repairing the Courthouse fence. Mr. Linhares stated this group has had many fundraisers and he appreciates what they have done to help the County.  

Ms. Caputy stated V.S.C.A.R. adopted the Courthouse fence as a project that they would raise money to specifically pay for its repair.  Ms. Caputy stated the kids with the V.S.C.A.R. sought donations from the Virginia Daughters of the American Revolution and the Virginia Society Sons of the American Revolution.  Ms. Caputy stated the kids held a dance marathon, sold t-shirts and local societies throughout the state had small fundraisers to benefit this project.  Ms. Caputy added V.S.C.A.R. raised over $5,000 for the project.  

Mr. Wight accepted the check from Ms. Caputy and thanked the former and current State Presidents for raising money for this project.  Mr. Wright stated there is to be a plaque placed on the fence recognizing the organization for the time and effort put forth in completing the project.

Resolution Awarding bids for Aquatic Facility Kevin Linhares, Director of Facilities Management, stated this resolution is for release of the lowest qualified subcontractors that were solicited within the sealed bid process.  Mr. Linhares indicated the subcontractor bids incorporate only a percentage of the total cost of the project and the balance of the work will be awarded under the Purchase Order process, which allows for release of subcontractors and vendors under $30,000 without formal Board of Supervisor approval.  Mr. Linhares added other contingent costs, such as General Conditions, would be charged to the budget as the project progresses.  Mr. Linhares stated overall, after bidding the project internally and initiating the Value Engineering options, the projected budget cost remains at or below the appropriated funding of $1.207 million for base bid construction costs. Mr. Linhares said the overall savings, by not utilizing the lowest qualified General Contractor to construct the project is approximately $338,000 if awarded the project at their originally submitted cost.  Mr. Linhares mentioned by utilizing the same Value Engineering comparisons for both the General Contractor and Louisa County proposals, the approximate savings by performing the project in-house effects a savings of $275,000.  Mr. Linhares added the alternate for the exterior pools also came within the projected budgeted amount of $252,000 for performing the work in-house.  Mr. Linhares highly recommends that the exterior pools be installed being that the main pool is too deep for small children to swim in.  Mr. Linhares introduced the superintendent for the project, Mr. Wayne Hill.

Mr. Gentry thanked Mr. Linhares for all of his hard work on this project and his cooperative effort to bring the prices down to stay within the budget.  Mr. Gentry added he would like to get donations from organizations and get the Community involved in the project.  Mr. Barnes stated that Mr. Gentry, Mr. Linhares, Mr. Pauley, and Mr. Jennings worked hard to stay within the budget.  Mr. Havasy complimented Mr. Linhares on an outstanding job to keep prices down and also to keep a good quality of work.  

Mr. Wright stated he thinks the County has higher priorities other than funding for a pool. Mr. Linhares stated $1.2 million is for the construction of the main pool and the alternate pool would cost about  $252,000, which would total about $1.5 million for the entire project. Mr. Linhares said the main pool is for a competition pool and the alternate pools are geared towards the children of the Community and it is important that the other pools are available.  Mr. Gentry said the Parks and Recreation Committee is in support of the additional pools and the Facilities Department is getting strong recommendations from the Committee.  Mr. Havasy asked how large the alternate pools will be.  Mr. Linhares stated a little over two-thirds of the main pool.  Mr. Havasy questioned if the Department has configured the cost for maintenance for the pools per year.  Mr. Barnes said the County wants and needs the alternate pool so parents can bring children to swim because this is where the income will come from.

On motion of Mr. Jennings, seconded by Mr. Gentry, with Mr. Harper voting against, and with Mr. Wright abstaining, which carried by a vote of 4-1-1, the Board adopted a resolution to award contracts for the construction of the Louisa County Aquatic Facility.

Resolution To apply for recreation access funds Jason Pauley, County Engineer, stated the cul-de-sac at the end of the Industrial Airpark surrounding the new Louisa County Aquatic Facility is owned by the County of Louisa and is to be developed by the County of Louisa as a recreational facility to serve the citizens of Louisa County.  Mr. Pauley stated the cost to construct the access is approximately $5,000, and the right of way of the proposed access road is provided by the County of Louisa at no cost to the Recreational Access Fund.  Mr. Pauley stated this road would give access to the pool area and also to the Industrial Development Authority.  Mr. Wright questioned what the cost would be for the County.  Mr. Pauley stated if the grant came in, the cost for the County would be nothing.

On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 6-0, the Board adopted a resolution to request recreational access funds from the Commonwealth Transportation Board.

COMMITTEE REPORTS

Mr. Jennings stated Goochland County and Louisa County met to try and find the boundary lines between the Counties.  Mr. Jennings said the GIS coordinator for Louisa County determined the Louisa boundary lines and Goochland GIS coordinator determined the Goochland lines and the boundary lines coincide.  Mr. Jennings stated in the conversation boundary line assessments and taxes were mentioned and adjustments must be made accordingly.  Mr. Jennings added the County has citizens who live in Louisa, but they pay their taxes and have their children going to Goochland County.  Mr. Jennings stated the Counties will meet again in a couple of weeks to resolve this issue, but overall Louisa feels our lines are correct with the facts that our County has with the maps.  Mr. Wright stated the County wants to disturb as few people as possible on either side and survey work will be required to determine the appropriate county.  Mr. Wright added it is to our best interest to get this matter settled.  Mr. Barnes stated this County has the same problems with the other surrounding counties, not just Goochland.


Mr. Gentry stated the Transportation Safety Commission had meeting and they are doing a project on safety with seatbelts to get better training.

BOARD APPOINTMENT

Mr. Wright stated he would like to appoint Mark D. Monson to the Thomas Jefferson Soil & Water Conservation District (TJSWCD).  Mr. Harper stated he would like to reappoint Mary Lou Dickinson to the Commission of Aging Committee.  Mr. Barnes stated he would like to reappoint Lawrence E. Jackson to the Health Center Commission Committee.  Mr. Gentry stated he would like to reappoint Hortense Lewis to the Commission on Aging Committee and he would also like to reappoint Kenneth Forrest, Jamie Glass, Stan Batten, and Ashland Fortune and appoint Matt Riley to replace Donald Jones to the Transportation Safety Commission. Mr. Lintecum stated he would like to reappoint Brian Marks to the Water and Sewer Rate Commission.  Mr. Wright stated he would like to acknowledge that the Louisa County School Board appointed Brian Huffman to the Louisa County Parks and Recreation Advisory Commission on January 2, 2007.

On motion of Mr. Barnes, seconded by Mr. Jennings, which carried by a vote of 6-0, the Board appointed Mr. Monson to the Thomas Jefferson Soil & Water Conservation District (TJSWCD), Ms. Dickinson to the Commission of Aging Committee, Mr. Jackson to the Health Center Commission Committee, Ms. Lewis to the Commission on Aging Committee, Mr. Forrest, Mr. Glass, Mr. Batten, Mr. Fortune, and Mr. Riley to the Transportation Safety Commission and Mr. Marks to the Water and Sewer Rate Commission.

COUNTY ADMINISTRATOR REPORT

Mr. Lintecum stated the Louisa County Sheriffs Office is going through an accreditation program that requires a resolution from the Board.  Mr. Lintecum said the Board could schedule a meeting at 4 p.m. on February 20, 2007 for the presentation.

On motion of Mr. Barnes, seconded by Mr. Havasy, which carried by a vote of 6-0, the Board agreed to meet with the Louisa County Sheriffs Office for a presentation of the accreditation program.

Mr. Lintecum questioned Mr. Wright about a date for the joint meeting with the School Board. Mr. Wright said for Mr. Lintecum to recommend three dates and send them to the board and they will set a date.

Mr. Lintecum stated the Town of Mineral adopted a resolution on March 14, 2006, to abandon a portion of 5th Street.  Mr. Lintecum said as per the Virginia Department of Transportations Guide of the Secondary System of Additions, Abandonment and Discontinuances, the actual abandonment will have to come through a resolution from the Board of Supervisors.  Mr. Lintecum added the Board must also hold a public hearing to pass such a resolution and that has been scheduled for February 20, 2007.

Mr. Lintecum stated during the January 19, 2007 Board retreat, members of the Board

requested Mr. Linhares to prioritize the necessary repairs and maintenance requirements for the Countys facilities and a copy of his memorandum and supporting documentation has been included in this Board packet.  

CONSENT ITEMS

Resolution - Supplemental appropriation for a Bulletproof Vest Partnership Program

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board adopted a resolution for supplemental appropriation for a Bulletproof Vest Partnership Program.

Resolution - Appropriation for funds donated for the creation of the Piedmont Crossroads Visitors Center

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board adopted a resolution for appropriation for funds donated for the creation of the Piedmont Crossroads Visitors Center.

Resolution - Supplemental appropriation to the Sheriffs Department for funds donated for the K-9 program

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board adopted a resolution for supplemental appropriation to the Sheriffs Department for funds donated for the K-9 program.

Resolution - Supplement to the County Administrators department for employee recognition

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board adopted a resolution for a supplement to the County Administrators department for employee recognition.

Informational - Lake Anna Shoreline Proposed Amendments (Forward to the Planning Commission for recommendation and public hearing)

        On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board adopted a resolution for the Lake Anna Shoreline Proposed Amendments (Forward to the Planning Commission for recommendation and public hearing).

CORRESPONDENCE

Mr. Lintecum stated he would like to point out to the Board the article in the Board packet about the Revenue Recovery Program Mr. McLeod is currently looking at.  Mr. Lintecum also stated there was a complaint letter included about the current taxes in the County.

APPROVAL OF BILLS

Mr. Gentry stated he was concerned about approving the At Risk Youth/CSA funds because he isnt sure how the money is being used and he was concerned about how the taxpayers money was being spent.  Mr. Gentry questioned who double checks these amounts and makes sure they are correct.  Mr. Wright said the Social Services Committee oversees the spending of CSA.  Mr. Gentry said he doesnt have any confidence if these numbers are correct or not and asked why the County is spending a million dollars a year for the At Risk Youth Program.  Mr. Wright said un-funded mandates are hurting the County and it is frustrating because this is the taxpayers money.  Mr. Havasy agreed with Mr. Gentry and commented he is concerned if the money the County is spending is being well spent.


On motion of Mr. Havasy, seconded by Mr. Barnes, which carried by a vote of 6-0, a resolution was adopted approving the bills for thesecond half of January 2007 for the County of Louisa in the amount of $465,227.65.

APPROVAL OF MINUTES

        On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 6-0, the Board adopted the minutes of the January 16, 2007 meeting.

On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 6-0, the Board adopted the minutes of the January 19, 2007 meeting.

On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 6-0, the Board adopted the minutes of the January 22, 2007 meeting.

ADJOURNMENT

On motion of Mr. Barnes, seconded by Mr. Gentry, which carried by a vote of 6-0, the Board voted to adjourn the February 5, 2007 meeting at 6:33 p.m.



BY ORDER OF


________________________________
JACKSON T. WRIGHT, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA