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JANUARY 22, 2008
5:00 P.M.



Board Present: *Fitzgerald A. Barnes, Dan W. Byers, Willie L. Gentry, Jr., Willie L. Harper, Richard A. Havasy, P.T. Spencer, Jr. and Jack T. Wright
Others Present: C. Lee Lintecum, County Administrator; Ernie McLeod, Deputy County Administrator; Patrick Morgan, County Attorney; Darren Coffey, Director of Community Development; Jason Pauley, County Engineer; Kevin Linhares, Director of Facilities Management; Mike Schlemmer, Coordinator of Emergency Services; Bob Hardy, Director of Information Technology; Sherry Vena, Director of Human Resources; Jane Shelhorse, Director of Parks and Recreation; Amanda Lloyd, Office Manager; April Jacobs, Deputy Clerk; and Zuwana Morgan, Records Clerk

*Fitzgerald A. Barnes left the meeting at 8:00 p.m.

CALL TO ORDER

Chairman Harper called the January 22, 2008 regular meeting of the Louisa County Board of Supervisors to order at 6:00 p.m.  Mr. Byers led the invocation, followed by the Pledge of Allegiance.

ADOPTION OF THE AGENDA

Mr. Barnes stated he would like to add a discussion of land use taxation to old business.  Mr. Havasy stated he would like to add a discussion about the reorganization of TJEMS Council to new business.  Mr. Harper stated he would like to remove the resolution recognizing John Winston for his service as Jackson District Planning Commissioner from presentations because he wasnt able to attend tonights meeting.  Mr. Harper stated he would like to add a resolution opposing the removal of the exemption from the overhead recovery of the Central Virginia Regional Jail to new business.  

Mr. Harper said on the agenda under new business was a discussion for the adoption of the 2008 Goals and Objectives for the Board of Supervisors.  Mr. Harper indicated that a meeting was scheduled for last Thursday to discuss goals; however, that meeting was cancelled and questioned if the Board wanted to remove that item from the agenda.  Mr. Harper said one idea that had been suggested was that the Board could reschedule that meeting for this coming Thursday if it suited everyone.  Mr. Harper added that the item could be left on the agenda for discussion in that regard.      

Mr. Harper stated he would like to add the following topics to closed session:  1Discussion of acquisition of real property in the Zion Crossroads area, 2Discussion of consideration of the investment of public funds where competition of bargaining is involved for public projects in the Zion Crossroads area, and 3Discussion of consultation with legal counsel concerning legal issues involved with establishment of a public water distribution system in the Zion Crossroads area.

Mr. Lintecum questioned if the Board wanted to remove the resolution for the supplemental appropriation of federal and state funding to the Louisa County School Board from new business because the School Board wasnt able to attend the meeting to offer an explanation.  Mr. Spencer stated he thought the information was self-explanatory.  Mr. Barnes indicated that the information also explained where the funds would go.  Mr. Harper stated the item could be left on the agenda.  

Mr. Byers said the information included some narratives, but it didnt say how funds would be used on a couple of the larger expenditures and he was concerned if the money would be used to help reduce the budget impact for the following year.  Mr. Harper stated the discussion could be continued when that item was reached on the agenda.
 

        On motion of Mr. Wright, seconded by Mr. Barnes, which carried by a vote of 7-0, the January 22, 2008 agenda was adopted as amended.

PRESENTATIONS

Resolution - Recognizing P.T. Spencer for his service as Louisa District Planning Commissioner

Mr. Harper presented a resolution to Mr. Spencer recognizing and extending the Boards appreciation and thanks to him for his dedicated service as Louisa District Planning Commissioner.  

Mr. Gentry stated Mr. Spencer added a lot to the discussions of the Planning Commission and was a wealth of knowledge of issues in the County and he couldnt be replaced by his enthusiasm and dedication.  Mr. Gentry thanked Mr. Spencer for all he had done.

Resolution - Recognizing Jackson T. Wright for his service as Chairman to the Louisa County Board of Supervisors

        On motion of Mr. Barnes, seconded by Mr. Gentry, with Mr. Wright abstaining, which carried by a vote of 6-0-1, the Board adopted a resolution recognizing Jackson T. Wright for his service as Chairman to the Louisa County Board of Supervisors.

Mr. Harper indicated that the resolution would be presented to Mr. Wright at the next meeting.  

OLD BUSINESS

Resolution - Central Virginia Regional Jail

Mr. Harper stated the Central Virginia Regional Jail was granted a special exemption from the overhead recovery along with three other jails in the State of Virginia when they agreed to provide space for federal prisoners.  Mr. Harper said through the years, the Department of Corrections had been trying to do away with the exemption, even though everyone agreed to it when it was done.  Mr. Harper indicated that previously, they had been unsuccessful; however, this year, the Governors Office was trying to remove the exemption.  Mr. Harper said it could mean upwards of $700,000 per year for Louisa County in operational monies.  Mr. Lintecum noted that the cost could double next year.  

        On motion of Mr. Wright, seconded by Mr. Gentry, which carried by a vote of 7-0, the Board adopted a resolution opposing the removal of the exemption from the overhead recovery of the Central Virginia Regional Jail.

Mr. Wright requested that Senator Houck and Delegate Janis also receive a copy of the resolution.

Update - A-2 subdivisions

Mr. Coffey said on January 22, 2007, the Board of Supervisors reduced the number of lots allowed by right in A-2 from 18 to seven and gave a deadline of January 22, 2008 for final 18-lot subdivision applications to be submitted to the County for consideration. Mr. Coffey indicated that Fung, Hanover Excavating and Heany were the only projects that werent submitted.  Mr. Coffey said Heany was a seven-lot subdivision and therefore, could still be submitted, but would be subject to the new buffer and screening requirements that were also adopted as part of that ordinance.  Mr. Coffey said Fung was an eight-lot subdivision, which would now be reduced by one lot and Hanover Excavating was the only 18-lot subdivision that didnt meet the deadline.    

Mr. Coffey said during the A-2 discussions and public hearings, he was asked publicly by citizens on two separate occasions if the County would honor division rights recorded on plats.  Mr. Coffey indicated that he responded that as the Zoning Administrator, he would continue the Countys zoning practice of recognizing remaining division rights on subdivision or division plats, but not boundary surveys, lot line adjustments or other non-division plats.  Mr. Coffey said technically, the County doesnt have to honor these recorded division rights as they were legally subject to the regulations of the current Zoning Ordinance and not grandfathered in any formal way.

Mr. Coffey said in light of the Boards action on January 22, 2007, he didnt feel that it would be appropriate to continue the practice of honoring division rights on previously recorded plats.  Mr. Coffey stated the Board was clear in its intention to reduce the division rights and close existing loopholes in the ordinance.    

Mr. Harper said when the resolution passed to amend the Agricultural zoning district, the two new Board Members werent on the Board to participate in that vote.  Mr. Harper indicated that Mr. Spencer had been involved in the process at the Planning Commission level and he wanted to ask Mr. Byers if he had any questions or concerns with it.  Mr. Byers said in looking at some of the information, it appeared that the intent was to reduce the number of lots and he felt that was the direction the Board should go.  

Mr. Harper said he would like to know the total amount of lots for the subdivisions that had been submitted.  Mr. Coffey said he could certainly do that, but he wanted to bring the Board up to speed on where he was.  Mr. Harper said he thought Mr. Coffey had done a good job and he thought Mr. Coffey had the support of the Board because he didnt hear any objections to it.  

Mr. Gentry questioned if the County was legally obligated to anything if the division rights were listed on a plat.  Mr. Coffey said no, legally, the County was bound to what the Ordinance said.


Mr. Spencer noted that there were about 60 subdivisions that the County had absolutely nothing to do with and many exceeded 30 lots.  Mr. Coffey said the subdivisions that had more than 18 lots were when the initial ones were linking parent parcels and then the Board decided they didnt want that anymore because that wasnt what they intended to do.  Mr. Coffey added that there was a lot of activity in a very short time frame.
   

Mr. Harper said the Board had previously discussed that if no significant effort had taken place within five years, the subdivisions could be recalled.  Mr. Coffey indicated that there was a provision in the State Code, as well as in the Countys ordinance, that if a subdivision plat hadnt had progress, the jurisdiction could take steps to vacate that plat.  Mr. Morgan clarified that for a five-year period, the developer had the right to develop the property, but once five years had past, the Board could move to vacate the plat.  Mr. Harper requested that someone monitor that.  Mr. Coffey said absolutely.  

Mr. Byers questioned if there was a running list of which subdivisions hadnt met the five-year period.  Mr. Coffey said in the past, he knew the County had an inventory, possibly through 2004; however, that hadnt been updated since then, but he thought it would be fairly easy to go back to and update that list.  Mr. Spencer said when the list came before the Planning Commission, they told them to go ahead and start vacating the subdivisions because there were hundreds of lots that people had done nothing with.  Mr. Spencer said he thought the Board should take action that would require the County to start vacating the lots.  Mr. Harper requested that Mr. Coffey provide the inventory list to the Board as soon as possible.  

Mr. Wright said he thought the Board should be very cautious because he suspected that some of the subdivisions were done when seven by right was in place.  Mr. Wright questioned if the developer could come back later and re-file for more than seven lots if their property was vacated.  Mr. Harper said he thought that was an excellent point to consider when Mr. Coffey put the inventory list together.  Mr. Coffey said he would put an inventory list together and determine a possible process that could be used.  


Discussion - Land Use Taxation

Mr. Barnes questioned if the Board could request for the Commissioner of the Revenue and the Assessor to attend the next Board meeting to explain the increase in the land use values.  Mr. Barnes said for most people, land assessments stayed the same, but the land use values increased.  Mr. Barnes stated that his belief was that the land use taxation was introduced in order for farmers to be able to keep their agriculture land taxes stable.  Mr. Harper requested that Mr. Lintecum let it be known that the Board was asking for a full presentation about how the assessments changed.    

Mr. Gentry indicated that he saw a chart that listed every county in the State of Virginia and the assessment changes that took place within the counties.  Mr. Gentry added that he was amazed that Louisas percentage was in the double digits, whereas other counties had increased percentages in the single digits.  Mr. Gentry said he would like to know what the State put into their formula to determine changes in assessments.


NEW BUSINESS

Resolution - For the supplemental appropriation of federal and state funding to the Louisa County School Board

Mr. Byers said the information provided by the School Board included where some monies would be allocated; however, it didnt discuss how funds would be used on a couple of the larger expenditures.  Mr. Byers said since we were looking at a downturn in the economy, he thought the School Board should give consideration to using this money in a reasonable manner.  Mr. Harper said once the Board appropriated the money, they had no control of which categories the funds would be applied to.  

Mr. Gentry said basically, last year during this issue, the School Board received money back from the State where they overestimated in sales tax and allocated some of the money to each school for furniture and the playground equipment for athletic field at the new elementary school. Mr. Gentry added that the School Board was able to bounce the money around just about anywhere they wanted, which was beyond the Board of Supervisor’s control. Mr. Byers said he entrusted that the School Board would use the money wisely.


Mr. Gentry said one thing the School Board touched on at their budget meeting last week was how the cost of fuel was increasing; therefore, he would think that the Schools would put some extra money into that particular category.  

Mr. Wright said he thought it would be helpful to have more of an explanation of where the monies would go.

Mr. Barnes said once the Board appropriated the money, a lot of it would go into categories where the School Board saw fit.  Mr. Barnes indicated that a school budget was a very tough budget to get a handle on if you didnt understand federal and state funding.  Mr. Barnes said he trusted that the School Board members would do what was right.  Mr. Wright stated he would like to retract his previous comment because Page 50 of the Board Packet showed a listing of different categories and line items of where the funds would be allocated.
     

On motion of Mr. Barnes, seconded by Mr. Wright, which carried by a vote of 7-0, the Board adopted a resolution for the supplemental appropriation of Federal and State funding to the Louisa County School Board.

Mr. Harper said he believed the legislation being proposed this year stated that if there was any money left over at the end of each year, it had to be carried over.  Mr. Harper added if that passed, the Board might want to watch the budget even closer.

Discussion - Reorganization of TJEMS Council

Mr. Garland Nuckols, President of EMSAL and member of the TJEMS Council, stated that the State Office of EMS had redistricted all of the regions without public comment or input.  Mr. Nuckols stated that Louisa County had been placed in the Richmond/Tidewater/Eastern Shore District.  Mr. Nuckols said the TJEMS Council sent a resolution to Gary Brown at the Office of EMS and Dr. James Burns, the Operating Medical Director for the Health Department, opposing the reorganization.  Mr. Nuckols indicated that every squad in Louisa County was in support of the resolution and the Council was requesting that the Board support it as well.

On motion of Mr. Wright, seconded by Mr. Havasy, which carried by a vote of 7-0, the Board adopted a resolution supporting the Thomas Jefferson Emergency Medical Services (TJEMS) Councils opposition to the proposed Regional EMS Council service area considerations.

Mr. Nuckols thanked the Board for the fruit baskets that were sent to all of the squads.  Mr. Harper thanked Mr. Nuckols for everything the squads had done.  

Discussion - PSAP FY 09 Grant Program

Mr. Hardy stated he wanted to inform the Board of several applications the County had placed with the Wireless Grant Program.  Mr. Hardy said the County applied for a regional grant with Orange and Madison Counties to implement a solution to provide 911 dispatching in the event that the dispatchers had to leave this building.  Mr. Hardy said Verizon would provide a cutover of our lines to Orange County and our dispatchers would be physically transferred there.  Mr. Hardy indicated that Orange and Madison would do the same with each other.  Mr. Hardy noted that the grant amount totaled $127,681 and required no matching County funds because of its regional scope.  

Mr. Harper questioned if Louisa would reciprocate to Orange.  Mr. Hardy said no, they chose to go to Madison if they had an emergency where they had to vacate.


Mr. Hardy said secondly, the County applied for an individual grant to assist with converting our GIS data into our new dispatch mapping program provided with the new CAD and RMS packages, which were currently on order.  Mr. Hardy stated this grant would also satisfy the State with conformance to their Virginia Base Map Program (VBMP) data, by adjusting centerline data to their standards and adjusting inaccurate address mapping to the States VBMP imagery.  Mr. Hardy said this should enable the Countys CAD operations to receive more timely and current updates and conform the Countys address data to a regional/statewide data standard.  

Mr. Harper questioned if information would have to be entered into another system if a 911 call was to come in and didnt match the GIS.  Mr. Hardy stated that the GIS wasnt used directly.  Mr. Hardy indicated that the GIS would still be used indirectly, but with the new system, our GIS data would be used.  Mr. Hardy stated that currently, the Countys GIS data was hosted in Timmons on the Internet and if their servers were down, the dispatchers would have no capability of getting to that data.  Mr. Hardy added if the GIS data were done in house on a CD, the information would be available, even if the Internet was down.

Mr. Hardy stated the total project cost for the second grant was $81,500, which included $16,300 of matching funds.  Mr. Hardy added that the funds were available in his budget for Professional Consulting Services.

Mr. Barnes stated that Mr. Hardy had always been very prudent about technology grants and programs and he could support this without a problem.  Mr. Spencer agreed.

Discussion - Adoption of the 2008 Goals and Objectives for the Board of Supervisors

Mr. Harper stated the Board was scheduled to meet last Thursday to establish the 2008 Goals; however, they didnt get an opportunity to do that and questioned when the Board wanted to meet.  After discussion, it was consensus of the Board to meet on January 31, 2008 at 8:00 a.m. at the Betty Queen Intergenerational Center.    

Mr. Byers requested that the Administration Department provide the Board with a master list of the goals and objectives submitted by each Board Member before the meeting in order to be prepared.
   

BOARD APPOINTMENTS

Mr. Harper stated he would like to appoint the following Board Members to the 2008 Committees:

BOARD INTERAGENCY APPOINTMENTS TO COMMITTEES
Affordable Housing Fitzgerald Barnes
Agricultural/Forestal Advisory Commission Richard Havasy
Central Virginia Regional Jail Board Willie Harper
Clean Community Commission Richard Havasy
County Medical Insurance Comm. Liaison Jack Wright
Dan Byers
Community Policy Management Team (CPMT) Jack Wright
Dry Cask Committee & VA Power Spent Fuel Willie Gentry
Fire Association & Communications Equip. Richard Havasy
P.T. Spencer (Alternate)
Industrial Development Authority Richard Havasy
Lake Anna Advisory Commission Willie L. Harper
C. Lee Lintecum, Ex-Officio
Linkages Willie Gentry
Louisa County Planning Commission Liaison Willie Gentry
Parks & Rec. Advisory Committee Liaison Willie Gentry
Rappahannock Juvenile Detention Board Richard Havasy
Rescue Squad (EMSAL) Liaisons Richard Havasy
P.T. Spencer (Alternate)
Sheriff’s Department Interface P.T. Spencer
Social Services Board Jack Wright
Thomas Jefferson Planning District Comm. Jack Wright
Towns (Louisa & Mineral) P.T. Spencer
Transportation Safety Commission Liaison Willie Gentry
Trevilians Battlefield Foundation Liaison Richard Havasy
Volunteers of Louisa Liaison Willie Gentry
Water & Sewer Rates Committee Dan Byers
Water Authority Dan Byers

(Note:  Mr. Harper decided to combine the Dry Cask Committee and the VA Power Spent Fuel Committee during this meeting.)

Mr. Harper indicated that Mr. Wright no longer wished to serve on the Commission on Aging and questioned if anyone would be interested.  With no one volunteering to serve, that appointment would be brought back up at the next meeting for consideration.

Board Internal Committees
D. Parliamentarian Patrick Morgan

Mr. Harper said he wanted the Board to think about the Committees that he didnt make an appointment for to determine if those Committees were truly needed.

Mr. Harper stated it had been suggested that the Board didnt need to have a liaison for the Library Advisory Board because they had regional people to work with.  Mr. Harper said there wasnt a need for a Board Member to participate as the School Construction and Planning Liaison if the School Board went out to bid.  Mr. Harper indicated that the County had a Facilities Manager; therefore, he didnt see a need for the Building and Grounds Committee.  Mr. Harper said for the Personnel Committee, there might be times where the Board would want to appoint a special committee to work on an issue; however, he didnt think a standing Committee was needed.

Mr. Harper stated there had been some expression of wanting to continue with the Economic Development Committee, but he didnt feel like that Committee was necessarily needed because the County had an Economic Development Director and a Community Development Director; however, he understood that there had been some good efforts, particularly at Zion Crossroads.  Mr. Harper stated that one suggestion on the table that he would ask the Board to consider was that Mr. Lintecum and the specific Board Member from whose district a proposal might lie would serve on what would be considered a flowing committee for economic development.  

Mr. Harper indicated that the County had an engineer; therefore, he didnt see a need for the Public Works Committee.  Mr. Harper stated that Mr. Wright would continue to serve on the Mayor and Chairs group as his designee.  Mr. Spencer stated that Mr. Jennings was the liaison for the Development Review Committee (DRC) and that he would begin serving if no one else wished to do so.  With no one else wishing to serve, Mr. Harper appointed Mr. Spencer to the DRC.  Mr. Gentry said he knew the School Construction Committee would be wrapping things up shortly, but he thought Board should consider having a standing committee between the Board of Supervisors and the School Board to keep communications open as much as possible.  Mr. Harper said he thought that was a good point and that a criteria could be established for that Committee to work under.  

Mr. Gentry stated he would like to re-appoint Debbie Gentry to the Parks and Recreation Advisory Committee.  Mr. Byers stated he would like to re-appoint Gail Martin to the Clean Community Commission.  Mr. Byers stated he would like to appoint Bill Martin to the Lake Anna Advisory Committee.  Mr. Byers stated he would like to re-appoint Amy Ware to the Parks and Recreation Advisory Committee.  Mr. Byers stated he would like to appoint Hilda Boxley to the Health Center Commission.

Mr. Spencer said there had been a clerical issue with when the terms expired for the Parks and Recreation Advisory Committee, which had been taken care of by Board action in 1999 to have the terms concurrent with the Board Member.  Mr. Spencer said he was talking with Mr. Byers and the question arose as to when the terms expired for the Industrial Development Authority (IDA).  Mr. Spencer stated he thought that committees term should also be concurrent with the Board Members term.  Mr. Morgan said he would have that report ready by the next meeting.  


        On motion of Mr. Wright, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board appointed Ms. Gentry to the Parks and Recreation Advisory Committee, Ms. Martin to the Clean Community Commission, Mr. Martin to the Lake Anna Advisory Committee, Ms. Ware to the Parks and Recreation Advisory Committee and Ms. Boxley to the Health Center Commission.

COUNTY ADMINISTRATORS REPORT

Mr. Lintecum stated he received a memo from Faye Stewart, Procurement Officer, regarding the increased cost associated with the Countys financial audits.  Mr. Lintecum said it has been several years since it has been put out for bid and the costs now exceed $30,000.  Mr. Lintecum noted that undergoing a formal solicitation process for request for proposals (RFP) didnt mean that the County had to change auditors; however, it would show how appropriate the current auditors costs were.  Mr. Lintecum said the bid didnt necessarily have to be driven totally by the amount of the award, but also by the quality and service.  Mr. Lintecum recommended that the Board decide to put out an RFP for the audit.    

On motion of Mr. Spencer, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board voted to allow Mr. Lintecum to put out an RFP for the Countys financial audits.  

Mr. Lintecum indicated that the Community Development Summary Report for 2007 was included in the Board Packet.  

Mr. Spencer pointed out that single-family residential permits were down 66 percent.  Mr. Barnes noted that commercial permits were up 130 percent.

CONSENT AGENDA ITEMS

Resolution - For the supplemental appropriation of the V-Stop grant received by the Commonwealths Attorneys Office

        On motion of Mr. Spencer, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board adopted a resolution for the supplemental appropriation of the V-Stop grant received by the Commonwealths Attorneys Office.

Resolution - For a supplemental appropriation for a State fire program training mini-grant

On motion of Mr. Spencer, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board adopted a resolution for a supplemental appropriation for a State fire program training mini-grant.

CORRESPONDENCE

Mr. Spencer said there was a memo included in the Board Packet about the Louisa County Homeowner Assistance Program.  Mr. Spencer stated the Board had been putting money in the program for over two years and there was currently a balance of $286,937 in the account.  Mr. Spencer said he spoke with Mr. Evergreen today and he stated that they had only closed on one home this past year, which cost $198,000.  Mr. Spencer questioned why the Board was taking $20,000 of County tax money and using it for a down payment if someone could afford $198,000 house.  Mr. Spencer said he thought that was something that the Board should take a closer look at during the budget process.  Mr. Spencer questioned how the account only earned $165 of interest on $286,000.  Mr. McLeod indicated that the FY 08 funding was a receivable; therefore, they only earned interest on about $103,000.    

Mr. Barnes stated that one of the problems with this program was that the Housing Foundation hadnt done a very good job on educating the public about it.  Mr. Barnes said he didnt care if the Board didnt put any more money towards the program, but he would like to see the money used that was currently in the account to give the Housing Foundation an opportunity to demonstrate that the program was available.

Mr. Spencer indicated that he had sent four or five couples to the Housing Foundation to possibly use the Assistance Program and nothing has happened over the last six months.

Mr. Harper requested that Mr. Lintecum communicate the Boards concerns to Mr. Evergreen and ask him to put a report together for the Board to consider during the budget.  Mr. Harper also asked Mr. Lintecum if he would have Mr. Evergreen contact Mr. Spencer.


APPROVAL OF BILLS

Mr. Byers said about $596 was spent on advertising for open positions and he thought if the Board looked through the bills from the past year, they would find that a fair amount of money was expended for that.  Mr. Byers said with current technology of being able to post open positions online, he thought it would be helpful to learn how people who apply for jobs find out about open positions.  Mr. Byers added that if they were finding jobs through the Internet, there wasnt much need to keep posting ads in the paper.    

Mr. Byers said he noticed that monies were spent on cattle that were seized and questioned if those monies came back to the County if the person was adjudged and determined to have sufficient funds.  Mr. Harper indicated that the County would attempt to collect.  Mr. Harper added that the County had been through this type of issue before and got very little money back.  Mr. Byers questioned if the County pursued it to the fullest.  Mr. Morgan said yes.


Mr. Havasy said he knew in some instances animals needed to be moved to an alternate location, but it seemed to him that if a farmer needed help, instead of the County confiscating his livestock and going through the whole court procedure, that it would be more worthwhile for the County to buy hay to feed the cows.  Mr. Harper said on the surface, he agreed with Mr. Havasy; however, the legal aspects of it could be entirely different.  Mr. Harper said perhaps Mr. Havasys concern could be relayed to the people that made those decisions initially, to determine if they were available to approach it in that nature in the future.

Mr. Wright said he noticed that Parks and Recreation was reimbursed for personal mileage for a few trips.  Mr. Wright said he thought they had a pool car and he would like someone to determine why they needed to drive their personal vehicles, unless a County vehicle wasnt available.    

Mr. Wright said he also noticed that a lot of County vehicles were being repaired at other shops rather than at the School garage and he would like to know why that was.
 

        On motion of Mr. Wright, seconded by Mr. Barnes, with Messrs Gentry, Havasy and Wright abstaining on bills pertaining to them, which carried by a vote of 7-0, the Board adopted a resolution approving the bills for the first half of January 2008 for the County of Louisa in the amount of $959,781.44.

APPROVAL OF MINUTES

        On motion of Mr. Gentry, seconded by Mr. Barnes, which carried by a vote of 7-0, the Board adopted the minutes of the January 7, 2008 meeting.

CLOSED SESSION

On motion of Mr. Barnes, seconded by Mr. Spencer, which carried by a vote of 7-0, the Board voted to enter Closed Session at 7:16 p.m. for the purpose of discussing the following:  

1.        In accordance with §2.23711 (a) (3) of the Code of Virginia, 1950 as amended, for the purpose of discussing the acquisition of real property in the Zion Crossroads area.

2.        In accordance with §2.2-3711 (a) (6) of the Code of Virginia, 1950 as amended, for the purpose of consideration of the investment of public funds where competition of bargaining is involved for public projects in the Zion Crossroads area.

3.        In accordance with §2.23711 (a) (7) of the Code of Virginia, 1950 as amended, for the purpose of consultation with legal counsel concerning legal issues involved with establishment of a public water distribution system in the Zion Crossroads area.

Mr. Barnes left the meeting at 8:00 p.m.

REGULAR SESSION

On motion of Mr. Wright, seconded by Mr. Spencer, which carried by a vote of 6-0, the Board voted to return to Regular Session at 8:21 p.m.

RESOLUTION - CERTIFICATION OF CLOSED SESSION

On motion of Mr. Gentry, seconded by Mr. Havasy, which carried by a vote of 6-0, the Board voted to adopt the following resolution:

WHEREAS, the Louisa County Board of Supervisors has convened a Closed Meeting this 22nd day of January 2008, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, §2.2-3712 of the Code of Virginia requires a certification by the Louisa County Board of Supervisors that such closed meeting was conducted in conformity with the Virginia Law.

NOW, THEREFORE BE IT RESOLVED on this 22nd day of January 2008, that the Louisa County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Louisa County Board of Supervisors.

Mr. Byers said he had a couple follow up items.  Mr. Byers said the minutes from the January 7, 2008 meeting stated that Mr. Morgan would provide a detailed memo about the committees by this meeting.  Mr. Morgan said he was sorry, but he was not able to gather all of the necessary information in time for this meeting; however, he would provide that information at the February 4, 2008 meeting.

Mr. Byers stated that staff was to complete a list of items that required tracking and provide it to the Board and questioned if that could be done at the January 31, 2008 meeting.  Mr. Lintecum said yes.

RECESS

On motion of Mr. Wright, seconded by Mr. Byers, which carried by a vote of 6-0, the Board voted to adjourn the January 22, 2008 meeting at 8:23 p.m. until January 31, 2008 at 8:00 a.m.



BY ORDER OF


________________________________
WILLIE L. HARPER, CHAIRMAN
LOUISA COUNTY BOARD OF SUPERVISORS
LOUISA COUNTY, LOUISA, VIRGINIA